The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Public Hearing
October 16, 2018 at 6:00 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
This meeting has been called as a public hearing to review Local Law No. 3
Supervisor Dezan then read the contents of Local Law No. 3
(See attached)
The board members and town constituents asked questions of the supervisor and discussed the details of the law.
Supervisor Dezan then stated we would conclude the public hearing. Jason asked for a motion.
Motion: Richard (JR) Trombley Second: Deryl Gregory
The public hearing was closed at 6:20 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Public Hearing
October 16, 2018 at 6:00 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
This meeting has been called as a public hearing to review Local Law No. 3
Supervisor Dezan then read the contents of Local Law No. 3
(See attached)
The board members and town constituents asked questions of the supervisor and discussed the details of the law.
- Rolland Thomas, Vina Gonzales and Nancy Kaska were in attendance.
Supervisor Dezan then stated we would conclude the public hearing. Jason asked for a motion.
Motion: Richard (JR) Trombley Second: Deryl Gregory
The public hearing was closed at 6:20 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
November 20, 2018 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
There was no other old business to discuss.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 18-119
To pay vouchers 289 to 314 in the General Fund in the amount of $8,908.75.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes
Resolution 18-120
To pay vouchers 169 to 171 in the Highway Fund in the amount of $8,409.82.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 18-121
Local Law #3 Extension on Solar Moratorium
Note: See attached
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-122
To approve a budget modification for the Town of Ellenburg Housing Rehabilitation Program 363HR304-16 to re-purpose $225,416 “Housing Rehabilitation” funds into the category “Manufactured Housing” to allow for the cost of replacement homes under the program.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 18-123
To authorize the de-obligation of the capital expenditure of $23,512.40 leaving a total of $87,687.60 plus administrative, project delivery, and other soft costs, in accordance with the town of Ellenburg Housing Rehabilitation program, for project #EB-16-09.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes
Resolution 18-124
To pay highway payroll from General fund saving until CHIPS are received and then reimbursed in full.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-125
To move next months meeting from December 18 to December 11 at 6:30 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 18-126
To hold an organizational meeting on January 8th, 2019 at 6:30 PM
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-127
To place an ad in the Press Republican for the position of Codes Officer in the town of Ellenburg effective January 1, 2019.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Yes, Gregory-Yes
Resolution 18-128
To place an ad in the paper to ask for any medical doctor that would like to open a practice in the Ellenburg Town Municipal Building
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-129
To authorize the highway department to purchase Kevin’s old truck for a price of $7,500 which will be paid in January
Note: A brief discussion was had among board members
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Yes
Resolution 18-130
To authorize modification
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Abstain
Resolution 18-131
To have a special meeting on January 17th, 2019 at 6:30 PM to discuss the option of entering in to a contract with EMS service in Lyon Mountain.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan then asked if there was anything else for new business
Supervisor Dezan then read the monthly financial report.-TABLED until December meeting
Supervisor Dezan asked for a motion to pass the minutes from the October regular meeting and special meetings and public hearings.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that the open hours are now Thursday and Friday from 11:00-1:00 and 10:00-1:00 and by special appointment. More special appointments are made than anything and her personal cell phone is listed on the answering machine and on the door so that people can make appointments that fit their needs.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of October there were 116 households receiving services, 5 seniors who requested medical transportation, 46 trips coordinated, 36 individuals who requested medical transportation, 11households receiving emergency food pantry, 13 adults receiving emergency food pantry, 9 children receiving emergency food pantry, 5 seniors receiving emergency food pantry, 2 households receiving clothing, and 59 information and referrals.
Supervisor Dezan then asked for the code officer’s report. Rolland Thomas submitted a full report which will be attached to these minutes. Rolland Thomas has given his resignation effective December 31, 2018.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that the dedication on Veterans day to General McDonald was a success. She had a phone call from someone looking for a book today, and this person commented on how great the website is. Joan wanted to add that she went to the mausoleum and things have not been cleaned and is concerned about the ceiling still leaking. Jason stated that he would follow up on this matter.
Supervisor Dezan stated that the Youth report was that basketball season is starting and sign-ups are still going on. Chris Brooks is donating $500 worth of equipment to the basketball program.
The next item on the agenda were council member reports:
Dennis LaBombard – Dennis LaBombard reported the following
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 8:20 PM
Motion: Deryl Gregory Second: Gary Bombard
The next regular meeting will be held on December 11, 2017 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
November 20, 2018 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Jason stated that Jeremy Dumont would then be standing to give his presentation on the Lyon Mountain ambulance services. Jeremy stated that effective in 2020 Lyon Mountain Fire Department will no longer be in contract with Lyon Mountain Fire District for ambulance services. Jeremy explained that in order for his non-profit organization to keep operating in the town of Ellenburg, in Merrill, he would need to enter in to contract with the town of Ellenburg. Packets were provided to board members and constituents of the town that were in attendance of the meeting. Jeremy explained how his organization works and that it is founded on volunteerism, but they need money to operate and pay employees.
- There was then an opportunity for townspeople and the board to ask questions. There was a long Q and A session. It was decided that there will be another meeting specifically on this issue for people to ask more questions. Jeremy reminded the board that if the Town wants to secure these ambulance services for 2020 for the town, contract has to be entered in to by March 15, 2019. There is a meeting scheduled at a later date to discuss this issue further and to have an opportunity to ask more questions. Fire commissioners from Ellenburg Center and Ellenburg Depot are expected to be in attendance for this meeting.
There was no other old business to discuss.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 18-119
To pay vouchers 289 to 314 in the General Fund in the amount of $8,908.75.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes
Resolution 18-120
To pay vouchers 169 to 171 in the Highway Fund in the amount of $8,409.82.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 18-121
Local Law #3 Extension on Solar Moratorium
Note: See attached
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-122
To approve a budget modification for the Town of Ellenburg Housing Rehabilitation Program 363HR304-16 to re-purpose $225,416 “Housing Rehabilitation” funds into the category “Manufactured Housing” to allow for the cost of replacement homes under the program.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 18-123
To authorize the de-obligation of the capital expenditure of $23,512.40 leaving a total of $87,687.60 plus administrative, project delivery, and other soft costs, in accordance with the town of Ellenburg Housing Rehabilitation program, for project #EB-16-09.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes
Resolution 18-124
To pay highway payroll from General fund saving until CHIPS are received and then reimbursed in full.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-125
To move next months meeting from December 18 to December 11 at 6:30 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 18-126
To hold an organizational meeting on January 8th, 2019 at 6:30 PM
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent
Resolution 18-127
To place an ad in the Press Republican for the position of Codes Officer in the town of Ellenburg effective January 1, 2019.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Yes, Gregory-Yes
Resolution 18-128
To place an ad in the paper to ask for any medical doctor that would like to open a practice in the Ellenburg Town Municipal Building
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-129
To authorize the highway department to purchase Kevin’s old truck for a price of $7,500 which will be paid in January
Note: A brief discussion was had among board members
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Yes
Resolution 18-130
To authorize modification
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent, Dezan-Abstain
Resolution 18-131
To have a special meeting on January 17th, 2019 at 6:30 PM to discuss the option of entering in to a contract with EMS service in Lyon Mountain.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan then asked if there was anything else for new business
- There was no other new business at this time
Supervisor Dezan then read the monthly financial report.-TABLED until December meeting
Supervisor Dezan asked for a motion to pass the minutes from the October regular meeting and special meetings and public hearings.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that the open hours are now Thursday and Friday from 11:00-1:00 and 10:00-1:00 and by special appointment. More special appointments are made than anything and her personal cell phone is listed on the answering machine and on the door so that people can make appointments that fit their needs.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of October there were 116 households receiving services, 5 seniors who requested medical transportation, 46 trips coordinated, 36 individuals who requested medical transportation, 11households receiving emergency food pantry, 13 adults receiving emergency food pantry, 9 children receiving emergency food pantry, 5 seniors receiving emergency food pantry, 2 households receiving clothing, and 59 information and referrals.
Supervisor Dezan then asked for the code officer’s report. Rolland Thomas submitted a full report which will be attached to these minutes. Rolland Thomas has given his resignation effective December 31, 2018.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that the dedication on Veterans day to General McDonald was a success. She had a phone call from someone looking for a book today, and this person commented on how great the website is. Joan wanted to add that she went to the mausoleum and things have not been cleaned and is concerned about the ceiling still leaking. Jason stated that he would follow up on this matter.
Supervisor Dezan stated that the Youth report was that basketball season is starting and sign-ups are still going on. Chris Brooks is donating $500 worth of equipment to the basketball program.
The next item on the agenda were council member reports:
Dennis LaBombard – Dennis LaBombard reported the following
- Dennis LaBombard was absent this meeting.
Richard (JR) Trombley – JR Trombley reported the following:
- JR stated that last week he sat in on a turbine meeting with the lawyer, the first offer was $3,000 per megawatt, we asked for $5,000, they have come up to $4,500, but have taken away money from funds they would have given to Fire Departments and for lawyer fees. JR and other towns have asked the lawyer to send them a letter stating to let us know when they are serious about what they want to offer.
- JR stated that they want to make a concrete plant near Kenny Prevo’s, and they would like to make a resolution to not allow them to do that. Jason stated this will be left in the zoning board’s hands.
- JR stated another issue is at the mausoleum. JR wants to make sure that there will be a sign built for those looking for the building once we take it over.
Deryl Gregory – Deryl Gregory reported the following:
- Deryl stated the FFA members are out selling fruit and meat.
Gary Bombard – Gary Bombard reported the following:
- No report at this time.
Supervisor Dezan then opened the floor to questions and comments:
- Karissa from the Clinton County Health Department spoke about the program “Complete Streets” and handed out a flyer. Board members then asked questions. (Flyer Attached) – Joan suggested we should have a meeting with the public to hear what ideas people have for this project. This meeting will be held in February.
- Doreen Barcomb asked about the appointment of the tax collector- the board answered that Charlene Staley has been appointed. Doreen then asked about the money that Ellenburg Depot fire Department was asking for-Jason then answered they are requesting money to add an additional building on. Additionally, Doreen stated the Pete Laclaire Roadside needs to be cut next year. This information should be used as a formal request to the Supervisor that he inform the Highway Superintendant this needs to be done.
- Jason then stated that the Post office in the Municipal Building has tiles coming up that have asbestos underneath them. The building will be closed down in January to remove these tiles. For 150 square feet of removal it will cost $10,000 plus additional costs for air qualification.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 8:20 PM
Motion: Deryl Gregory Second: Gary Bombard
The next regular meeting will be held on December 11, 2017 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
December 11, 2018 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 18-132
To pay vouchers 315 to 341 in the General Fund in the amount of $15,737.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-133
To pay vouchers 172 to 194 in the Highway Fund in the amount of $63,849.00.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent
Resolution 18-134
To approve Budget Modification for the Town of Ellenburg Housing Rehabilitation Program 363HR304-16 to re-purpose $46,180.60 “Housing Rehabilitation” funds into the category “Manufactured Housing” to allow for the cost of replacement homes under the program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent, Trombley-Yes
Resolution 18-135
Budget Transfers
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, LaBombard-Absent, Trombley-Yes ,Dezan-Yes
Resolution 18-136
To change payroll schedule to match 2018 budget for justice and pay difference to justice Prevo and LaFave.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, LaBombard-Absent, Trombley-Yes ,Dezan-Yes, Gregory-Yes
Resolution 18-137
To accept Nathan LaBombard’s resignation effective Dec 31, 2018.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-138
To revise resolution No. 18-60 to new format
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent
Resolution 18-139
To hire Adam Trombley as the Town of Ellenburg Code Officer for a two year term.
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Abstain, Gregory-Yes, Bombard-Yes, Trombley-Yes
Supervisor Dezan then asked if there was anything else for new business
Supervisor Dezan then read the monthly financial report for October.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent
Supervisor Dezan then read the monthly financial report for November.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent
Supervisor Dezan asked for a motion to pass the minutes from the October public hearing.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that a woman has been contacting her about a bill from March that has not been paid at CVPH. Jason took the paperwork Bethany provided and said he would clear the issue up.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of November there were 149 households receiving services, 10 seniors who requested medical transportation, 23 individuals who requested medical transportation, 47 trips coordinated, 11 households receiving emergency food pantry, 13 adults receiving emergency food pantry, 9 children receiving emergency food pantry, 5 seniors receiving emergency food pantry, 2 households receiving clothing, 32 information and referrals, 14 HEAP applications completed, $115.20 received in non-perishable donations, $1,261.00 received in perishable donations, 21 Christmas Bureau applications completed, 36 households receiving Thanksgiving baskets, 46 adults receiving Thanksgiving baskets, 44 children receiving Thanksgiving baskets, 13 seniors receiving Thanksgiving baskets
Supervisor Dezan then asked for the code officer’s report. There was no report.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.
Supervisor Dezan stated that the Youth report was that new uniforms have been ordered for next year.
The next item on the agenda were council member reports:
Dennis LaBombard – Dennis LaBombard reported the following
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
Supervisor Dezan asked for a motion to enter in to executive session. Deryl Gregory made a motion and Richard (JR) Trombley seconded.
Executive Session entered: 7:20 PM
Executive Session exited: 7:31 PM
Motion to enter back in to regular meeting was made by Richard (JR) Trombley and seconded by Gary Bombard. Meeting was entered at 7:31.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:53 PM
Motion: Richard (JR) Trombley Second: Deryl Gregory
The next regular meeting will be held on January 15, 2018 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
December 11, 2018 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Jason stated that Dave Fleming is the lawyer that the Town of Plattsburgh and Town of Ellenburg hired on our behalf for the mausoleum project. Dave sent a letter to each of the towns stating that the state is delayed on the project and that the receivership will be extended to the end of May.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 18-132
To pay vouchers 315 to 341 in the General Fund in the amount of $15,737.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-133
To pay vouchers 172 to 194 in the Highway Fund in the amount of $63,849.00.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent
Resolution 18-134
To approve Budget Modification for the Town of Ellenburg Housing Rehabilitation Program 363HR304-16 to re-purpose $46,180.60 “Housing Rehabilitation” funds into the category “Manufactured Housing” to allow for the cost of replacement homes under the program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent, Trombley-Yes
Resolution 18-135
Budget Transfers
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, LaBombard-Absent, Trombley-Yes ,Dezan-Yes
Resolution 18-136
To change payroll schedule to match 2018 budget for justice and pay difference to justice Prevo and LaFave.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, LaBombard-Absent, Trombley-Yes ,Dezan-Yes, Gregory-Yes
Resolution 18-137
To accept Nathan LaBombard’s resignation effective Dec 31, 2018.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Resolution 18-138
To revise resolution No. 18-60 to new format
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, LaBombard-Absent
Resolution 18-139
To hire Adam Trombley as the Town of Ellenburg Code Officer for a two year term.
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Abstain, Gregory-Yes, Bombard-Yes, Trombley-Yes
Supervisor Dezan then asked if there was anything else for new business
- Richard (JR) Trombley brought up the fact that he and Dennis agree that Bethany’s office should move back up to the Town Hall so she has access to her records that people often need. At this time she has to travel between the two buildings and sometimes gives the illusion that she is not in the office but she is just in a different location. If the records and her office were in the same place, it would avoid frustration from the townspeople. There was a brief discussion on this and a final decision was not made on the issue at this time.
Supervisor Dezan then read the monthly financial report for October.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent
Supervisor Dezan then read the monthly financial report for November.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent
Supervisor Dezan asked for a motion to pass the minutes from the October public hearing.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that a woman has been contacting her about a bill from March that has not been paid at CVPH. Jason took the paperwork Bethany provided and said he would clear the issue up.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of November there were 149 households receiving services, 10 seniors who requested medical transportation, 23 individuals who requested medical transportation, 47 trips coordinated, 11 households receiving emergency food pantry, 13 adults receiving emergency food pantry, 9 children receiving emergency food pantry, 5 seniors receiving emergency food pantry, 2 households receiving clothing, 32 information and referrals, 14 HEAP applications completed, $115.20 received in non-perishable donations, $1,261.00 received in perishable donations, 21 Christmas Bureau applications completed, 36 households receiving Thanksgiving baskets, 46 adults receiving Thanksgiving baskets, 44 children receiving Thanksgiving baskets, 13 seniors receiving Thanksgiving baskets
Supervisor Dezan then asked for the code officer’s report. There was no report.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.
Supervisor Dezan stated that the Youth report was that new uniforms have been ordered for next year.
The next item on the agenda were council member reports:
Dennis LaBombard – Dennis LaBombard reported the following
- Dennis was absent this meeting.
Richard (JR) Trombley – JR Trombley reported the following:
- JR stated that hometown cable is being terminated on his current network and is trying to find a new network. JR said that Spectrum called him and stated that they are coming through Ellenburg on the side roads and he will find out more information on it.
Deryl Gregory – Deryl Gregory reported the following:
- Senior housing Christmas party is tomorrow night (December 12th) and there is a series of groups that are going caroling to cheer up the seniors.
Gary Bombard – Gary Bombard reported the following:
- No report at this time.
Supervisor Dezan then opened the floor to questions and comments:
- Jerome LeClair asked if there was any progress on the windmills. The board stated it seems that the project has halted at this time. The board answered that there was a meeting with Altona, Churubusco and us about putting in a concrete plant for the project and the board would not like this to happen. There was a brief discussion on this. Jerome then asked about PILOT money that we already have. Jason stated that it goes in to the budget in the tax base.
- John Dowd stated that he will not be able to be present at the next meeting related to the EMS/Fire Department issue and hopes that the board will take the letter that he has written in to consideration.
- Richard Moore asked if the town has an elections handbook. Jason said that he will look in to this because at this time he is not aware if there is one specific to Ellenburg. Richard said that there is a nepotism portion of the handbook that he would be interested in viewing. Richard also inquired about the town openings and how people find out about these jobs and how they can apply for them. Jason stated that all of the openings are listed in the Press-Republican and on the towns website and are always announced at town meetings.
- Jerome LeClair asked if there was any news on the solar projects, Jason stated that at this point there is a moratorium on the solar projects at this time until safety guidelines are completed.
Supervisor Dezan asked for a motion to enter in to executive session. Deryl Gregory made a motion and Richard (JR) Trombley seconded.
Executive Session entered: 7:20 PM
Executive Session exited: 7:31 PM
Motion to enter back in to regular meeting was made by Richard (JR) Trombley and seconded by Gary Bombard. Meeting was entered at 7:31.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:53 PM
Motion: Richard (JR) Trombley Second: Deryl Gregory
The next regular meeting will be held on January 15, 2018 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Reorganizational Meeting
January 8, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan stated to the Board that this is an organizational meeting, therefore new business would be next on the agenda.
Supervisor Jason Dezan stated to Bethany Fortin, Town Clerk, that he no longer wants to vote on resolutions unless there needs to be a deciding vote.
Resolution 19-1
Monthly Board Meetings will be the third Tuesday of each month at 6:30p.m
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-2
To accept the payroll schedule for 2019
Payroll to be every other Thursday – Starting January 3, 2019
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-3
That the town board authorizes prepayment of insurance, utility bills prior to monthly board meetings
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-4
Town Board Committee Appointments
Gary Bombard Lighting District
Website Coordinator
Dennis LaBombard Community Volunteer Events
Municipal Center
Richard (JR) Trombley Fire Departments
Highway Department
Windmill Liaison
Deryl Gregory Northern Adirondack Central School
Community Events
Zoning
Windmill Liaison
Jason Dezan Youth Commission Liaison
Building and Grounds
Art Council
Funding and Grants
Budget Officer
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-5
Appointment of personnel to Town Offices
Richard Trombley (JR) Deputy Town Supervisor
Michelle Dezan Secretary to Supervisor
Russ Bilow Town Accountant
James Coffey Town Attorney
Stephen LaClair Deputy Highway Superintendent
Stewart Seguin Town Assessor
Shannon Seguin Assessor Clerk
Lori Drown Deputy Town Clerk
Shannon LaBarge Deputy Town Clerk
Bridgette Coolidge Deputy Town Clerk
Sharlene Stanley Tax Collector
Adam Trombley Code Officer
Joan Hobbs Town Historian
Dawn Gregory Dog Control Officer
Kristie Drown Librarian
Barb Leonard Librarian
Jason Dezan Youth Director
Michelle Dezan Deputy Youth Director Secretary
Jolie Sergeant Rec. Assistant(Basketball, Baseball, Softball Programs)
Heather Magoon Rec. Assistant (Soccer Program)
Margaret Hogan Rec. Assistant (Swim Program)
Dennis LaBombard Court Clerk
Sandra Trombley Court Clerk
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-6
Appointment of Assessment Review
Brian Kourofsky Jacques Pepin Andrew Bleakley Delbert Hart
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-7
Mileage paid to town employees in discharging their duties is 50 cents per mile excluding bank deposits
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-8
Appointment of the Press Republican as town official Newspaper
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-9
The designation of Depository be the NBT Bank (Route 11, Ellenburg Depot, NY 12935)
Motion: Ricchard (JR) Trombley Second: Dennis LaBombard
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-10
Re-adopt the Town Procurement Policy
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-11
Re-adopt the Town Code of Ethics Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-12
Authorizing the Highway Superintendent to purchase equipment, tools, and implements during the year without prior approval of the Town Board in conjunction with the Town Procurement Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-13
To continue using petty cash for the Town Clerk’s Office and Tax Collector’s Office and the Court Office
Town Clerk = $100 Tax Collector = $200 Justice Court = $200
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Abstain, Bombard-Yes, Gregory-No, Trombley-Yes, Dezan-Yes
Resolution 19-14
Resolution authorizing the Supervisor to enter into Agreement with James J. Coffey, Esq. to provide legal services
Whereas, the Town Board of the Town of Ellenburg wishes to retain the services of James J. Coffey, Esq. as an independent contractor that is appointed official to provide legal services on behalf of the Town
Whereas, James J. Coffey, Esq. has offered to provide legal services to the town.
Whereas, the Town desires to retain James J. Coffey to perform legal services
Now therefore, the Town Board of the Town of Ellenburg in regular session duly convened does hereby:
1. Authorize the Supervisor to execute the attached Agreement with James J. Coffey, Esq. to furnish and perform Legal Services for the Town which are the subject of the attached Agreement.
2. For the above services as outlined, the Attorney will submit an appropriate voucher to the Town for audit and payment of the Legal Services rendered during the prior month.
3. James J. Coffey, Esq. will be entitled to protection under the Public Officials Liability Policy of the Town.
4. This Resolution shall take effect immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-15
Resolution authorizing Supervisor to enter into Agreement with Jacqueline M. Kelleher, Esq. (STAFFORD, OWENS, PILLER, MURNANE, KELLEHER & TROMBLEY, PLLC) to provide legal services for labor negotiations for the Town of Ellenburg. (see attached)
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-16
To authorize the supervisor two sign into contract for one year commencing January 1, 2019 to December 31, 2019 with NORTH COUNTRY LIFE FLIGHT, INC and allocate the sum of $2000 to the party of the second part.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-17
To place out for advertisement in paper, website, and posters around town looking for zoning board members, this is a volunteer position and we currently have three vacancies.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-18
The Code Officer is mandated to attend every zoning board meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
To place out for advertisement in paper, website, and posters around town looking for ethics review board members, this is a volunteer position and we currently have three vacancies.
Motion: Rihard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
As of January 1, 2019, the Town Board of the Town of Ellenburg is effectively the planning board for the town.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
There was a motion to adjourn the meeting. The meeting was adjourned at 7:28 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on January 15, 2019
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Reorganizational Meeting
January 8, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan stated to the Board that this is an organizational meeting, therefore new business would be next on the agenda.
Supervisor Jason Dezan stated to Bethany Fortin, Town Clerk, that he no longer wants to vote on resolutions unless there needs to be a deciding vote.
Resolution 19-1
Monthly Board Meetings will be the third Tuesday of each month at 6:30p.m
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-2
To accept the payroll schedule for 2019
Payroll to be every other Thursday – Starting January 3, 2019
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-3
That the town board authorizes prepayment of insurance, utility bills prior to monthly board meetings
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-4
Town Board Committee Appointments
Gary Bombard Lighting District
Website Coordinator
Dennis LaBombard Community Volunteer Events
Municipal Center
Richard (JR) Trombley Fire Departments
Highway Department
Windmill Liaison
Deryl Gregory Northern Adirondack Central School
Community Events
Zoning
Windmill Liaison
Jason Dezan Youth Commission Liaison
Building and Grounds
Art Council
Funding and Grants
Budget Officer
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-5
Appointment of personnel to Town Offices
Richard Trombley (JR) Deputy Town Supervisor
Michelle Dezan Secretary to Supervisor
Russ Bilow Town Accountant
James Coffey Town Attorney
Stephen LaClair Deputy Highway Superintendent
Stewart Seguin Town Assessor
Shannon Seguin Assessor Clerk
Lori Drown Deputy Town Clerk
Shannon LaBarge Deputy Town Clerk
Bridgette Coolidge Deputy Town Clerk
Sharlene Stanley Tax Collector
Adam Trombley Code Officer
Joan Hobbs Town Historian
Dawn Gregory Dog Control Officer
Kristie Drown Librarian
Barb Leonard Librarian
Jason Dezan Youth Director
Michelle Dezan Deputy Youth Director Secretary
Jolie Sergeant Rec. Assistant(Basketball, Baseball, Softball Programs)
Heather Magoon Rec. Assistant (Soccer Program)
Margaret Hogan Rec. Assistant (Swim Program)
Dennis LaBombard Court Clerk
Sandra Trombley Court Clerk
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-6
Appointment of Assessment Review
Brian Kourofsky Jacques Pepin Andrew Bleakley Delbert Hart
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-7
Mileage paid to town employees in discharging their duties is 50 cents per mile excluding bank deposits
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-8
Appointment of the Press Republican as town official Newspaper
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-9
The designation of Depository be the NBT Bank (Route 11, Ellenburg Depot, NY 12935)
Motion: Ricchard (JR) Trombley Second: Dennis LaBombard
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-10
Re-adopt the Town Procurement Policy
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-11
Re-adopt the Town Code of Ethics Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-12
Authorizing the Highway Superintendent to purchase equipment, tools, and implements during the year without prior approval of the Town Board in conjunction with the Town Procurement Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-13
To continue using petty cash for the Town Clerk’s Office and Tax Collector’s Office and the Court Office
Town Clerk = $100 Tax Collector = $200 Justice Court = $200
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Abstain, Bombard-Yes, Gregory-No, Trombley-Yes, Dezan-Yes
Resolution 19-14
Resolution authorizing the Supervisor to enter into Agreement with James J. Coffey, Esq. to provide legal services
Whereas, the Town Board of the Town of Ellenburg wishes to retain the services of James J. Coffey, Esq. as an independent contractor that is appointed official to provide legal services on behalf of the Town
Whereas, James J. Coffey, Esq. has offered to provide legal services to the town.
Whereas, the Town desires to retain James J. Coffey to perform legal services
Now therefore, the Town Board of the Town of Ellenburg in regular session duly convened does hereby:
1. Authorize the Supervisor to execute the attached Agreement with James J. Coffey, Esq. to furnish and perform Legal Services for the Town which are the subject of the attached Agreement.
2. For the above services as outlined, the Attorney will submit an appropriate voucher to the Town for audit and payment of the Legal Services rendered during the prior month.
3. James J. Coffey, Esq. will be entitled to protection under the Public Officials Liability Policy of the Town.
4. This Resolution shall take effect immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-15
Resolution authorizing Supervisor to enter into Agreement with Jacqueline M. Kelleher, Esq. (STAFFORD, OWENS, PILLER, MURNANE, KELLEHER & TROMBLEY, PLLC) to provide legal services for labor negotiations for the Town of Ellenburg. (see attached)
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-16
To authorize the supervisor two sign into contract for one year commencing January 1, 2019 to December 31, 2019 with NORTH COUNTRY LIFE FLIGHT, INC and allocate the sum of $2000 to the party of the second part.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-17
To place out for advertisement in paper, website, and posters around town looking for zoning board members, this is a volunteer position and we currently have three vacancies.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-18
The Code Officer is mandated to attend every zoning board meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
To place out for advertisement in paper, website, and posters around town looking for ethics review board members, this is a volunteer position and we currently have three vacancies.
Motion: Rihard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
As of January 1, 2019, the Town Board of the Town of Ellenburg is effectively the planning board for the town.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
There was a motion to adjourn the meeting. The meeting was adjourned at 7:28 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on January 15, 2019
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
January 15, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Resigned
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-20
To pay vouchers 1 to 34 in the General Fund in the amount of $43,226.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-21
To pay vouchers 1 to 22 in the Highway Fund in the amount of $76,081.77.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-22
To accept the resignation for Dennis LaBombard, councilman, effective January, 9, 2019.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-23
To accept the salt shed grant in the amount of $500,000.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-24
To authorize the supervisor to sign contract with Liz Tedford for $75 per hour not to exceed $5000 to finalize paperwork for salt shed.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-25
Budget Transfer
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Bombard-Yes, Dezan-Yes
Resolution 19-26
To adjust December 2018 Highway Vouchers from $63,849.00 to $64,449.44 (addition mistake) for a difference of $600.44 (addition issue).
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-27
To authorize the supervisor to sign contract with Pitney Bowes for mail machine for $453.12 per year for five years.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-28
To place in newspaper, website and posters around town to fill one vacancy of a councilman for the remainder of
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-29
To allocate $500 out of the youth contingency fund to go to the NAC wrestling.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-30
To put out to bid the removal of the asbestos in the Ellenburg municipal building.
Note: Jason stated the current quote he has is for just under $10,000
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-31
To authorize pre-payment to Begor Supply before the next board meeting for $87.60.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-32
To authorize the prepayment of training costs for the code officer.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-33
To revise resolution 19-7 to state that “Mileage paid to town employees is 50 cents per mile and will only be paid for training or special meetings that are attended.”
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Abstain
Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she was sent a workplace injury and illnesses form that must be filled out whenever anyone who works for the town has an illness or injury. Generally the highway department takes care of this for their department but that she received a letter stating that she would need to complete it for the calendar year of 2019. In addition Bethany stated that Norma from Begor supply contacted her about an invoice from October that is still outstanding for a culvert that was purchased by the town highway department.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. JCEO report was that for the month of December, 114 households received service, 7 seniors requested medical transportation, 15 individuals requested medical transportation, 49 trips were coordinated, 4 households received emergency food pantry, 7 adults received emergency food pantry, 4 children received emergency food pantry, 4 households received clothing, 38 information and referrals were completed, 7 HEAP applications were completed, 2 volunteers, 29 volunteer hours, $392 worth of volunteer hours completed, $1,260.32 worth of perishable donations were made, and 37 Christmas Bureau applications were completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which is attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she has received a lot of phone calls this winter requesting information for genealogy. Joan is cleaning out the archive room to make sure that all documents in the room are from Ellenburg only. Joan is thinking that one or two days a month she would set up time for any people in the town to come in and ask questions about their loved ones. Joan has access to ancestry.com and would like to use it for the town. Joan wanted to get the phone numbers corrected on the website through Gary.
Supervisor Dezan stated that the Youth report was that basketball is in process and new uniforms have been ordered.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Gary Bombard
The next regular meeting will be held on February 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
January 15, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Resigned
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Supervisor Dezan stated that he would like to run the meeting in an organized manner. He asked that any questions and comments regarding any particular topic be held until the end of the meeting as to not have bantering back and forth.
- Jason stated that at the last meeting, there was a question regarding nepotism. Jason stated there is a nepotism clause in the code of ethics. Jason then read the nepotism section.
- Jason stated that the mausoleum is still not under our control. It will not be in our control until June 1, 2019 because the funds have not been allocated in to the right spots.
- There is a meeting on Thursday night to discuss the longstanding issue of the EMS service. Jason stated that Ellenburg Depot and Ellenburg Center are willing to take the service in Merrill back to us but this will be discussed further at the special meeting on Thursday and all are encouraged to attend.
- Before we start new business, Jason wanted to thank Liz Tedford for helping us write the grant and receiving the grant for the salt shed. Jason stated there would be an issue hiring the engineer and asked Liz to explain this issue. Liz stated that they reached out to a few engineers who have built this type of structure already. Liz said they spoke with engineers who completed the Altona, the Champlain and the Chazy salt storage sheds. One group is from Albany, one is from Watertown and the other from Plattsburgh. Liz explained the details from each engineering company that they contacted. Her suggestion would be that Bernier Carr would be the best engineers for the job. The first step is getting an engineer on board. At this point there is no deadline yet for this grant.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-20
To pay vouchers 1 to 34 in the General Fund in the amount of $43,226.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-21
To pay vouchers 1 to 22 in the Highway Fund in the amount of $76,081.77.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-22
To accept the resignation for Dennis LaBombard, councilman, effective January, 9, 2019.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-23
To accept the salt shed grant in the amount of $500,000.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-24
To authorize the supervisor to sign contract with Liz Tedford for $75 per hour not to exceed $5000 to finalize paperwork for salt shed.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-25
Budget Transfer
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Bombard-Yes, Dezan-Yes
Resolution 19-26
To adjust December 2018 Highway Vouchers from $63,849.00 to $64,449.44 (addition mistake) for a difference of $600.44 (addition issue).
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-27
To authorize the supervisor to sign contract with Pitney Bowes for mail machine for $453.12 per year for five years.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-28
To place in newspaper, website and posters around town to fill one vacancy of a councilman for the remainder of
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-29
To allocate $500 out of the youth contingency fund to go to the NAC wrestling.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-30
To put out to bid the removal of the asbestos in the Ellenburg municipal building.
Note: Jason stated the current quote he has is for just under $10,000
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-31
To authorize pre-payment to Begor Supply before the next board meeting for $87.60.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-32
To authorize the prepayment of training costs for the code officer.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-33
To revise resolution 19-7 to state that “Mileage paid to town employees is 50 cents per mile and will only be paid for training or special meetings that are attended.”
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Abstain
Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she was sent a workplace injury and illnesses form that must be filled out whenever anyone who works for the town has an illness or injury. Generally the highway department takes care of this for their department but that she received a letter stating that she would need to complete it for the calendar year of 2019. In addition Bethany stated that Norma from Begor supply contacted her about an invoice from October that is still outstanding for a culvert that was purchased by the town highway department.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. JCEO report was that for the month of December, 114 households received service, 7 seniors requested medical transportation, 15 individuals requested medical transportation, 49 trips were coordinated, 4 households received emergency food pantry, 7 adults received emergency food pantry, 4 children received emergency food pantry, 4 households received clothing, 38 information and referrals were completed, 7 HEAP applications were completed, 2 volunteers, 29 volunteer hours, $392 worth of volunteer hours completed, $1,260.32 worth of perishable donations were made, and 37 Christmas Bureau applications were completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which is attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she has received a lot of phone calls this winter requesting information for genealogy. Joan is cleaning out the archive room to make sure that all documents in the room are from Ellenburg only. Joan is thinking that one or two days a month she would set up time for any people in the town to come in and ask questions about their loved ones. Joan has access to ancestry.com and would like to use it for the town. Joan wanted to get the phone numbers corrected on the website through Gary.
Supervisor Dezan stated that the Youth report was that basketball is in process and new uniforms have been ordered.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
- JR talked with Jon LaBare and with the turbines, the price is higher than the solar. The solar deal may go through quicker than the turbine deal because they do not have to invest as much money to do it. That is where we stand with that issue.
- Towns people then asked questions and then the board members had a chance to answer.
Deryl Gregory – Deryl Gregory reported the following:
- Deryl had no report at this time.
Gary Bombard – Gary Bombard reported the following:
- Gary stated if anyone had any issues with the website to please let me know.
Supervisor Dezan then opened the floor to questions and comments:
- Rene Poirier had a question regarding the salt shed and the engineers. Rene said that the plans sometimes are provided by these companies and could cut cost. Liz Tedford then responded with her thoughts.
- Jerome LaClair wanted to know where the salt shed is going. Jason stated that it will be going behind the highway department. Jerome also asked how many trucks the town is using at this time. Jason stated that Brads truck is to check roads, the other truck is for the guys to make runs with and Kevin’s is to plow.
- Terry Ryan asked about the tax levy on the highway department and the increase in it and when will this start showing up on the roads as blacktop. Jason Dezan stated that will hopefully happen this year and the board is already in the process of addressing this issue.
- Rene Poirier asked if Town of Ellenburg has CHIPS money and if that has been banked to do roads and Jason stated that the answer was yes.
- Jerome LaClair asked about the insurance that is listed in the budget and why it was almost doubled. Jason stated that he put extra in there because he thought it would give more breathing room for the next five years.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Gary Bombard
The next regular meeting will be held on February 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
January 17, 2019 at 6:30 PM
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan opened the meeting to discuss the EMS service in Merrill.
Supervisor Dezan stated this is a forum to discuss the fact that Lyon Mountain Fire Department will no longer have a contracted EMS service in the coming years. Jason stated he wanted to know what the townspeople want to come out of the issue.
Townspeople then stated their opinions. People from Merrill were present, people who live on the lake and off the lake. The fire commissioner from Lyon Mountain was present. An EMS service provider was present. The fire commissioner and other members from Ellenburg Center fire department were present. Along with other townspeople. A discussion was had amongst the board and the constituents involved.
After some time, Jason stated that he believes the next step to this conversation is to get all of the voters from Merrill in one area to hear their opinions.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:31 PM
Motion: Gary Bombard Second: Deryl Gregory
The next regular meeting will be held on February 19, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
January 17, 2019 at 6:30 PM
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan opened the meeting to discuss the EMS service in Merrill.
Supervisor Dezan stated this is a forum to discuss the fact that Lyon Mountain Fire Department will no longer have a contracted EMS service in the coming years. Jason stated he wanted to know what the townspeople want to come out of the issue.
Townspeople then stated their opinions. People from Merrill were present, people who live on the lake and off the lake. The fire commissioner from Lyon Mountain was present. An EMS service provider was present. The fire commissioner and other members from Ellenburg Center fire department were present. Along with other townspeople. A discussion was had amongst the board and the constituents involved.
After some time, Jason stated that he believes the next step to this conversation is to get all of the voters from Merrill in one area to hear their opinions.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:31 PM
Motion: Gary Bombard Second: Deryl Gregory
The next regular meeting will be held on February 19, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
