Minutes

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Public Hearing
August 20, 2019 at 5:30 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan stated this meeting would be to discuss a local law entitled “A local law to protect against potentially hazardous storage or spreading of biosolids”.

Attorney Bowitch spoke about what the local law states specifically. There is a recording of the meeting available in the town clerks office.

As the attorney was explaining this, the audience and the board were allowed to ask questions and did so.

There was a session for questions and answers from the town to the town board.

There will be another public hearing on this local law on a different date.

Supervisor Dezan asked if there was a motion to adjourn the meeting. James McNeil made the motion and Richard (JR) Trombley seconded. All were in favor. The meeting was adjourned at 6:16 PM

The next regular meeting will be held on August 20, 2019

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
August 20, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   James McNeil                           Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was to enter in to executive session to discuss the Sharett road issue. There was a motion made by Deryl Gregory and a second from Gary Bombard. Executive session entered at 6:30PM. There was a motion from Deryl Gregory to enter back in to regular session of the meeting and a second from Richard (JR) Trombley. Regular session entered back in to at 7:23 PM.

The next item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated that the mausoleum issue of not having a sign outside, there will be a double sided stone that says Ellenburg Mausoleum that is being made.
Jon LaBarre stood to speak about the windmills and stated the application is complete and copies will be sent to town officials and public places to be viewed by the town. The application still needs to be accepted which usually takes a couple of months before everything is finalized. There is a year review period which will start now. JR asked if the HOST agreement had been finalized and Jon responded that it has but he has not heard anything officially.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-86
To pay vouchers 242 to 274 in the General Fund in the amount of $28,199.12.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-87
To pay vouchers 126 to 136 in the Highway Fund in the amount of $13,729.46.
Motion: James McNeil Second: Deryl Gregory
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-88
To appoint Stewart Seguin as assessor of the Town of Ellenburg term beginning October 1, 2019 and ending September 30, 2025.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-89
To appoint Alexander Dezan to the zoning board.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Dezan-Abstain, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-90
To adopt the policies and procedures manual for the office for community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-91
Resolution authorizing the supervisor to enter into a modified agreement with James J. Coffey, Esq. to provide legal services.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-92
Approving the filing of the map, plan and report for the establishment of the Lyon Mountain Ambulance District in the Town of Ellenburg.

WHEREAS, the Town Board has previously directed the preparation of a Map, Plan and Report in such manner and in such detail as determined by the Town Board relating to the establishment of the Lyon Mountain Ambulance District; and

          WHEREAS, the boundaries of said District shall include those areas of the Town that are within the existing boundaries of the Lyon Mountain Fire District, as set forth in the Map, Plan, and Report; and

          WHEREAS, such Map, Plan, and Report must be been duly filed in the office of the Town Clerk of the Town of Ellenburg, New York, and be available for public inspection thereat; and

          NOW THEREFORE BE IT RESOLVED AND DETERMINED, by the Town Board of the Town of Ellenburg, directs that the “Map, Plan, and Report for the Establishment of the Lyon Mountain Ambulance District in and for the Town of Ellenburg” be filed with the Town Clerk effective August 21, 2019.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-93
To set a public hearing for Tuesday September 10, 2019 at 5:30 to discuss the establishment of the Lyon Mountain Ambulance District in the Town of Ellenburg.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-94
To move the regular meeting for September from the 17th to the 10th at 6:30 PM.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-95
To adopt the Order of the Town of Ellenburg Town Board in accordance with the description of the boundaries of the proposed Lyon Mountain Ambulance District in the Town of Ellenburg.
ORDER of the Town of Ellenburg Town Board
Pursuant to Town Law § 209-d.

1. The description of the boundaries of the proposed Lyon Mountain Ambulance District in the Town of Ellenburg is as follows: The new ambulance district will encompass that portion of the Town of Ellenburg, within the existing boundaries of the Lyon Mountain Fire District and more particularly described as follows:

The properties within the Town of Ellenburg that are to be included in the Lyon Mountain Ambulance District are all those properties within the Town that are located within the boundaries of the Lyon Mountain Fire District. According to Resolution 32 dated December 8, 2003 that established the Lyon Mountain Fire District, the affected properties are described (in part) as being:

Parts of Great Lots 115, 116, 117, 118, 119 and 120 located within the Town of Ellenburg and all of Great Lots 61, 100, 101, 102, 103, 104, 105 and 106 and more particularly described as follows:          All that certain portion of said Town of Ellenburg, beginning at a point on the east bounds of Lot 115, said point being the point of intersection of Ellenburg-Dannemora Town Line with Lot 115; thence northerly along the east bounds of Lots 115 and 106 to the northeast corner of Lot 106; thence westerly along the southerly bounds of 89, 90, 91, 92, 93, 94, 95, 96, 97, 98 and 99 to the southeast corner of Lot 100 and 61 to the northeast corner of Lot 61; thence westerly along the northerly bounds of Lot 61 to the Clinton-Franklin County Line; thence southerly along the Clinton-Franklin County Line; and southerly along the westerly bounds of Lots 61, 100, 101 and 120 to the northwest corner of the Town of Dannemora; thence easterly along the Ellenburg-Dannemora Town Line, said Town Line running through the southerly portions of Lots 120, 119, 118, 117, 116 and 115 to the point of beginning.

2. The improvement proposed is the creation of an ambulance district to provide for supplying certain services, to wit, emergency medical and ambulance services by providing for the establishment of a taxing district to supply a stable, tax-based stream of funding for the provision of Basic and Advanced Life Support services and ambulance transport services within the proposed district.

3. The maximum amount to be expended for the proposed district improvement in 2020 is $120,000.00. The anticipated maximum amount to be expended annually in the future for providing the services is expected to remain fairly stable although incremental increases on an annual basis in amounts above $120,000.00 are reasonably anticipated going forward as the costs for the service are not expected to decrease. Other than user fees for those persons who use service, there are no other fees anticipated.

4. The estimated cost for the proposed ambulance district (improvement) to the typical property in the proposed district, that being a typical one or two-family home in the district with an assessed valuation of $150,000 is $397.50.

5. The proposed means for funding the proposed district is by means of ad valorem tax levies on all taxable properties within the district. There is no plan to finance the establishment of the proposed district.

6. The Map, Plan, and Report for the proposed district will be on file and available for public inspection in the Office of the Town Clerk commencing on August 21, 2019.

7. The Town of Ellenburg will conduct a Public Hearing to hear all persons interested in the creation of the ambulance district on Tuesday, September 10, 2019, commencing at 6:30 p.m. at the Town of Ellenburg Town Hall 13 Brandy Brook Road Ellenburg Center, NY 12934, or at another suitable location as may be determined.

8. The estimated rate of assessment for the proposed ambulance district was computed based upon projected revenues needed to sustain the current level of service by tax levies for the properties that comprise the constituent taxable properties within the proposed ambulance district.

9. Absent further action by the Town Board, this ORDER shall be deemed adopted and effective as of August 22, 2019.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-96
To have a public hearing on proposed local law 1 on September 10th at 6:00 PM.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-97
To authorize the supervisor to sign the insurance policy with LaBarge Agency.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: James McNeil Second: Deryl Gregory
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes, McNeil-Yes

Supervisor Dezan asked for a motion to pass the minutes from the July regular meeting.
Motion: Gary Bombard Second: Deryl Gregory
Vote: McNeil-No, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she had no report at this time.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. Supervisor Dezan then stated for the month of July there were 62 households receiving services, 8 seniors requested medical transportation, 14 individuals requested medical transportation, 46 trips were coordinated, 11 households received emergency food pantry, 10 adults received emergency food pantry, 1 child received emergency food pantry, 6 seniors received emergency food pantry, 3 households received clothing, household goods or furniture, there were 20 information and referrals and 17 children receiving back to school supplies.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley provided a full report which is attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that the parade preparation is moving along. Joan has started to volunteer at the northern genealogical society. As Joan was looking through the shelves she felt our town is under-represented and will be working on that. Mr.Gilles has been in contact and there have been other people in contact about getting historical records. Joan does her best to help everyone with all record requests.

Supervisor Dezan stated that the Youth report was that soccer season has started and there is still time to get in. The parade is on August 24th for the town.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following

James had no report at this time.

Richard (JR) Trombley – JR Trombley reported the following:

JR had no report at this time.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated he and his wife wanted to say thank you for the outreach of condolences after the passing of his wife’s father.

Gary Bombard – Gary Bombard reported the following:

Gary reported that he told NYSEG about five lights that needed to be replaced in town.

Supervisor Dezan then opened the floor to questions and comments:

Francis Peryea stood and gave a run down of the committees that he is on for the County. Francis stated he would provide reports on all committees that he is able to but that being a legislator is very busy and he will make it to as many town meetings as his new schedule allows.
Dennis LaBombard asked when the next budget meeting would be. Jason stated they would decide at the next meeting. Dennis stated that there are two boxes here from the court of tickets that need to be scoffed from five different judges but since the board does not feel a stipend is necessary from performing the work, then the work will not be performed as this is not his duty as the court clerk for Judge Prevo. The tickets that need to be scoffed, date back to 1998. When there is another audit, Dennis wants it on record that he asked for a stipend to perform work that was never done by prior clerks.

Supervisor Dezan then closed the floor as there were no more public comments.

The next item on the agenda was the presentation of our insurance policy from Chris LaBarge at LaBarge Agency.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 8:45 PM
Motion: Gary Bombard Second: James McNeil

The next regular meeting will be held on September 10, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
August 6, 2019 at 6:00 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Absent
Richard (JR) Trombley Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan opened the meeting to discuss the EMS issue and the labor contract for the town guys.

A motion was made by Richard (JR) Trombley to enter in to executive session and Deryl Gregory seconded the motion. There was a motion to enter back in to the special meeting by Gary Bombard and it was seconded by Deryl Gregory.

Resolution 19-84
To allow the supervisor to sign a contract for the labor agreement for the town workers.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Absent, Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-85
To hire Hannigan law firm to represent us for the Lyon Mountain EMS contract negotiation for Merrill.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: McNeil-Absent, Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes

Supervisor Dezan made a motion to adjourn the special meeting and there was a second from Deryl Gregory. Meeting was adjourned at 6:25 PM

The next regular meeting will be held on August 20, 2010

_____________________________________
Bridgette Coolidge, Ellenburg Deputy Town Clerk

LEGAL NOTICE OF
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ELLENBURG
SUBJECT TO A PERMISSIVE REFERENDUM

ABSTRACT OF RESOLUTION ADOPTED BY TOWN BOARD OF THE TOWN OF ELLENBURG ESTABLISHING THE LYON MOUNTAIN AMBULANCE DISTRICT
IN THE TOWN OF ELLENBURG

            NOW THEREFORE, BE IT RESOLVED by the Town Board, during a meeting conducted on September 10, 2019, following due deliberation of the Map, Plan, and Report and after conducting a public hearing concerning the creation of the Lyon Mountain Ambulance District, that the establishment of said District in the Town of Ellenburg is in the best interests of the residents of the Town of Ellenburg; and

            BE IT FURTHER RESOLVED AND DETERMINED by the Town Board of the Town of Ellenburg that: 1. the Notice of Hearing was published and posted as required by law and is otherwise sufficient as required by the Town Law; 2. that all the property and property owners within the prospective District are benefitted by the establishment of said District; 3. that all the property and property owners benefitted are included within the limits of the proposed District; and 4. that the establishment of such ambulance District is in the public interest; and

            BE IT FURTHER RESOLVED AND DETERMINED, that Town Board of the Town of Ellenburg hereby approves the establishment of the Lyon Mountain Ambulance District in the Town of Ellenburg pursuant to Town Law §209-e as previously described on the Map, Plan, and Report filed with the Town Clerk and that this resolution is subject to a permissive referendum as provided by the Town Law; and

            BE IT FURTHER RESOLVED, that pursuant to Town Law §198 (10-f)(e), the Town Board hereby establishes and appoints a District Board of Ambulance Commissioners who shall act in an advisory capacity to the Town Board with regard to the operation of the Lyon Mountain Ambulance District and who shall serve at the pleasure of the Town Board that shall be comprised of no more than three persons and whose initial commissioners shall be appointed for a one, two, or three-year term and thereafter, said commissioners shall be appointed and staggered, three-year terms; and

            BE IT FURTHER RESOLVED AND DETERMINED, that the Town Clerk is hereby directed to prepare all of the documents and perform all of the functions necessary for the distribution, publication, posting, and execution of this resolution and related matters as required by statute.

This RESOLUTION is subject to a Permissive Referendum

Dated: September 10, 2019

Bethany Drown Fortin, Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Public Hearing
September 10, 2019 at 5:30 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan stated this meeting would be to discuss the EMS service in Merrill. Jason stated this hearing would be to ask questions and he gave a brief overview of what is happening. The result of Ellenburg Depot and Ellenburg Center fire departments not reaching Merrill in a reasonable amount of time has led to the creation of a special district, which will be the same map as the Lyon Mountain Fire Department. If you pay Lyon mountain fire tax you are part of their district.

Town constituents then began expressing concerns, comments and questions. It was explained that this is the first step toward making a contract with the fire department. The board can try and negotiate a lesser price, but the cost should not be anymore than what is being paid now. Jason emphasized this meeting tonight is not approving a contract, this is just to form a special district.

There were many comments and questions from the town constituents. There is a recording of the meeting available in the town clerks office.

The purpose of this hearing is to make a special district. There will be additional hearings in the future when it comes to negotiating a contract. It was mentioned that the board would not agree to more than a two year contract.

When there is a contract meeting, it may be held in Merrill at the school house.

Supervisor Dezan asked if there was a motion to adjourn the meeting. Richard (JR) Trombley made the motion and Gary Bombard seconded. All were in favor. The meeting was adjourned at 6:02 PM

The next regular meeting will be held on September 10, 2019

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

  Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Public Hearing
September 10, 2019 at 6:02 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan stated this meeting would be to discuss a local law entitled “A local law to protect against potentially hazardous storage or spreading of biosolids”.

Supervisor Dezan stated that this law has been read by the state of New York and they are on board. Jason stated that this is not specifically towards Casella, but for any business that wants to sell biosolids in the town of Ellenburg.

There was a session for questions and answers from the town to the town board.

Supervisor Dezan made the motion to adjourn the meeting and Deryl Gregory seconded. All were in favor. The meeting was adjourned at 6:19 PM

The next regular meeting will be held on September 10, 2019

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

  Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
September 10, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   James McNeil                           Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Gary Bombard made a motion to enter in to executive session to discuss the Sharrett road issue. Richard (JR) Trombley seconded the motion. All were in favor.
Executive session entered at 6:31 PM
There was a motion from Deryl Gregory to enter back in to regular session and seconded by James McNeil.
Executive session exited at 6:42 PM

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Jason stated that the mausoleum has been extended until December 31, 2019. There is still work to be done. As of January 1, 2020, the mausoleum will be the town of Ellenburg’s.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-98
To pay vouchers 275 to 292 in the General Fund in the amount of $59,168.50.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-99
To pay vouchers 137 to 154 in the Highway Fund in the amount of $34,764.90.
Motion: Richard (JR) Trombley Second: James McNeil
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-100
Resolution to void voucher number 271 in the general fund and number 136 in the highway fund (these are incorrect and are being re-submitted in September’s vouchers).
Motion: James McNeil Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-101
To adjust the August general fund vouchers from $28,199.12 to $27,606.82. (This is due to voiding voucher number 271)
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-102
To adjust highway fund vouchers from $13,729.46 to $12,841.01. (This is due to voiding voucher number 136)
Motion: James McNeil Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-103
To hold a special budget meeting on October 15th at 6:00 PM.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-104
Authorizing the discontinuance of the Windy Acres Pilot Program for the Town of Ellenburg as of January 1, 2019 with agreement from Northern Adirondack Central School District and Clinton County that they are also discontinuing the Pilot Program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Gregory-Abstain, McNeil-Yes, Dezan-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-105
Local law 1
Note: See attached
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-106
A resolution of the Town of Ellenburg establishing the Lyon Mountain Ambulance District in the Town of Ellenburg.
Note: See attached
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-103
To put in effect that active military personnel do not have to paya fee for a marriage license in conjunction with the new state law.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Supervisor Dezan then asked if there was anything else for new business
There was no other new business at this time
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes, McNeil-Yes

Supervisor Dezan asked for a motion to pass the minutes from the August regular meeting and public hearings.
Motion: Richard (JR) Trombley Second: James McNeil
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that New York State has put a new bill into effect that states the fee for a marriage license is waived for active duty members of the U.S armed forces and spouses. This bill gives local governments the freedom to waive the fees they charge for marriage certificates for active members and spouses as well. The legislation was not clear about a way for local governments to go about doing this but the new York state town clerks association is available for questions should this be something we want to do.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of August there were 67 households receiving services, 6 seniors who requested medical transportation, 12 individuals who requested medical transportation, 48 trips coordinated, 8 households receiving emergency food pantry, 11 adults receiving emergency food pantry, 7 children receiving emergency food pantry, 1 senior receiving food pantry, 6 households receiving clothing, 67 information and referrals, 1 volunteer, and 3 volunteer hours. (Side note: HEAP becomes available to apply for in November)

Supervisor Dezan then asked for the code officer’s report. Adam Trombley provided a full report which is attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.

Supervisor Dezan stated that the Youth report was that Peggy Hogan sent a Thank you note to the town of Ellenburg. Also, soccer has started, and basketball signups will be fairly soon. Adam Trombley brought up that the school also employs people to coach these same age group as the town does and wondered why the town and the school were both having teams. Jason said he will look in to this.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following
James stated he was up in the rec park and he noticed ribbon tied in the southwest corner. Jason stated there is poison ivy in that area. Jim stated we needed to take care of this another way and it should be done ASAP. Jason stated he would talk to Brad and have this done soon.
Richard (JR) Trombley – JR Trombley reported the following:
The windmill meeting in Churubusco last week revealed that on the number 5 road there is a substation on one side, but on the other side, Noble wants to put batteries to store power which will cost 21 million on 5 acres to store it.
Deryl Gregory – Deryl Gregory reported the following:
Deryl stated he was unable to attend the windmill meeting. On Sunday the last K of C dance of the year will be held.
Gary Bombard – Gary Bombard reported the following:
There have been some lights that have not been repaired and he will follow up on that.
Supervisor Dezan then opened the floor to questions and comments:
Bethany Fortin stated that the leash law sign on the Shutts road has been down and Merrill residents have asked that it be repaired. Jason stated he would have this taken care of. Doreen Barcomb asked if there was any progress on getting a leash law sign on the Sand bar on Chateaugay Lake. Nothing would be able to be done until the spring was the answer. A suggestion was made to perhaps have the dog control officer go out to the sand bar once a month and check on the activities going on with dogs there. Nathan Bombard stated that he works at Bare Hill Correctional and starting tomorrow they will be handing out tablets to the inmates so there are major changes going on.
Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: James McNeil Second: Richard (JR) Trombley

The next regular meeting will be held on October 15, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
October 15, 2019 at 7:00 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   James McNeil                           Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

There was no old business to be discussed.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-104
To pay vouchers 293 to 327 in the General Fund in the amount of $11,764.45.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-105
To pay vouchers 155 to 169 in the Highway Fund in the amount of $22,438.90
Motion: Deryl Gregory Second: James McNeil
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-106
TO ACKNOWLEGE THAT RESOLUTION NUMBER 19-77 HAS BEEN REWORDED SO THE COURTS CAN APPLY FOR THEIR GRANTS,
WAS: To allow the Ellenburg court system to apply for justice court assistance program (JCAP) grant administered by the office of Court Administration.
NEW: The town of Ellenburg authorizes the Ellenburg Town Court to apply for a JCAP grant in the 2019-20 grant cycle up to $30,000.00, or the exact amount being requested.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-107
To hold a public hearing on November 7 2019 at 6:00 PM on a proposed local law 2 of 2019 entitled “To override the 2020 Tax Cap”.
Motion: Deryl Gregory Second: James McNeil
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-108
TO HOLD A PUBLIC HEARING ON November 7 AT 6:30 PM FOR THE 2020 ELLENBURG TOWN BUDGET
Motion: Deryl Gregory Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-109
TO HOLD A SPECIAL MEETING ON November 7 AT 7 PM FOR THE POSSIBILITY OF PASSING THE 2020 ELLENBURG TOWN BUDGET and the possibility of passing local law 2 of 2019 entitled to override the tax levy limit established in general municipal law 3C.
Motion: Deryl Gregory Second: James McNeil
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-110
AUTHORIZING EXTINGUISHING PAYMENT IN LIEU OF TAX
AGREEMENTS IN THE TOWN OF ELLENBURG
WHEREAS, pursuant to Section 572 of the private Housing Law and section 422 of the Real Property Tax Law, certain low-income senior housing developments may be exempt from Real Property taxes; and
WHEREAS, the Town operates under Payment in Lieu of Taxes (PILOT) Agreements with Ellenburg Housing Development Fund Company; and
WHEREAS, the aforementioned housing development, the Ellenburg Housing Development Fund Company has requested that its PILOT that was established in 1988 be extinguished; and
WHEREAS, it is in the best interests of all parties to extinguish the PILOT agreement; now, therefore
BE IT RESOLVED, that the Town agrees with extinguishing the PILOT with the Ellenburg Housing Development Fund Company; and
BE IT FURTHER RESOLVED, that the Supervisor is hereby authorized to execute all necessary documents to facilitate this transaction.
Motion: Richard (JR) Trombley Second: James McNeil
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Abstain, Trombley-Yes

Resolution 19-111
FINAL ORDER
of the Town Board of the Town of Ellenburg Establishing the Lyon Mountain
Ambulance District in the Town of Ellenburg Pursuant
to Town Law § 209-f(2)
1. The description of the boundaries of the Lyon Mountain Ambulance District
in the Town of Ellenburg are as follows:
The description of the boundaries of the Lyon Mountain Ambulance
District in the Town of Ellenburg is as follows: The new ambulance
district will encompass that portion of the Town of Ellenburg, within the
existing boundaries of the Lyon Mountain Fire District and more
particularly described as follows:
The properties within the Town of Ellenburg that are to be included in the
Lyon Mountain Ambulance District are all those properties within the
Town that are located within the boundaries of the Lyon Mountain Fire
District. According to Resolution 32 dated December 8, 2003 that
established the Lyon Mountain Fire District, the affected properties are
described (in part) as being:
Parts of Great Lots 115, 116, 117, 118, 119 and 120 located within the
Town of Ellenburg and all of Great Lots 61, 100, 101, 102, 103, 104, 105
and 106 and more particularly described as follows: All that certain
portion of said Town of Ellenburg, beginning at a point on the east
bounds of Lot 115, said point being the point of intersection of Ellenburg-
Dannemora Town Line with Lot 115; thence northerly along the east
bounds of Lots 115 and 106 to the northeast corner of Lot 106; thence
westerly along the southerly bounds of 89, 90, 91, 92, 93, 94, 95, 96, 97,
98 and 99 to the southeast corner of Lot 100 and 61 to the northeast
corner of Lot 61; thence westerly along the northerly bounds of Lot 61 to
the Clinton-Franklin County Line; thence southerly along the Clinton-
Franklin County Line; and southerly along the westerly bounds of Lots 61,
100, 101 and 120 to the northwest corner of the Town of Dannemora;
thence easterly along the Ellenburg-Dannemora Town Line, said Town
Line running through the southerly portions of Lots 120, 119, 118, 117,
116 and 115 to the point of beginning.

2. The improvement is the creation of an ambulance district to provide for
supplying certain services, to wit, emergency medical and ambulance services
by providing for the establishment of a taxing district to supply a stable, taxbasedstream of funding for the provision of Basic and Advanced Life Support
services and ambulance transport services within the district.

3. The maximum amount to be expended for the district improvement in 2020
is $120,000.00. The anticipated maximum amount to be expended annually in
the future for providing the services is expected to remain fairly stable, although incremental increases on an annual basis in amounts above $120,000.00 are reasonably anticipated going forward as the costs for the service are not
expected to decrease. Other than user fees for those persons who use service,
there are no other fees anticipated.

4. The estimated cost for the ambulance district (improvement) to the typical
property in the district, that being a typical one or two-family home in the district with an assessed valuation of $150,000 is $397.50.

5. The means for funding the district is by means of ad valorem tax levies on
all taxable properties within the district. There is no plan to finance the
establishment of the district.

6. An interim Order order was unanimously adopted by the Town Board of the
Town of Ellenburg at a meeting conducted on August 20, 2019.
7. The Map, Plan, and Report for the ambulance district was filed and made
available for public inspection in the Office of the Town Clerk on August 21,
2019

8. On September 10, 2019 the Town of Ellenburg conducted a Public Hearing
to hear all persons interested in the formation of the ambulance district at the
Ellenburg Town Hall.

9. By Resolution, subject to permissive referendum adopted at a meeting of
the Town Board conducted on September 10, 2019 at the Ellenburg Town Hall
following the Public Hearing, the Town Board voted to establish the Lyon
Mountain Ambulance District in the Town of Ellenburg. The Town Clerk has
certified that the time within which a petition had be filed in the office of the
Town Clerk seeking a mandatory referendum on the Resolution has expired
and that no such petition was filed with the Town Clerk.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-112
To hold a special meeting in the Town of Merrill at the schoolhouse on Tuesday October 29th to discuss the Lyon mountain EMS service at 6:30 PM.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Supervisor Dezan then asked if there was anything else for new business

James McNeil asked if the two gravel pits on the star road have mining permits. Jason stated he would ask the code officer to check in to it and get back to us and see what they need to do if they don’t.
Jason stated that the town lawyer has also asked for a $200 raise monthly. James McNeil asked the attorney if he would agree to be on call if we need him and not pay monthly. Jason stated this could be discussed at a later budget meeting.

Supervisor Dezan then read the monthly financial report.
Motion: James McNeil Second: Gary Bombard
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes, McNeil-Yes

Supervisor Dezan asked for a motion to pass the minutes from the September regular and special meetings.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she has a $10 donation from an individual who sent money for historical records that she does not have and that he would like to donate it to the town instead of sending it back.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of September there were 64 households receiving services, 3 seniors who requested medical transportation, 14 individuals who requested medical transportation, 33 trips coordinated, 7 households receiving emergency food pantry, 10 adults receiving emergency food pantry, 12 children receiving emergency food pantry, 3 seniors receiving emergency food pantry, 1 households receiving clothing, 39 information and referrals. Reminder that HEAP starts in November.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley was absent but reported that he had seven individuals looking for building permits just last week.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.

Supervisor Dezan stated that there was no report this month for youth.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following

James stated that on top of the gravel issue, he also would like to see the sidewalks on the Brandy Brook Road improved and that the road on West Hill that the county was supposed to improve, did a very poor job on. Jim and Jason have asked Francis Peryea who was in attendance to mention how poor of a job this was by the county. Francis stated they were doing patchy jobs because they are running low on funds. Francis stated he would get with Jim this week to look at the portion of the road that Jim is referring to.

Richard (JR) Trombley – JR Trombley reported the following:

Richard (JR) had no report.

Deryl Gregory – Deryl Gregory reported the following:

Deryl had an opportunity to visit the mausoleum and was impressed with the cleanliness and appearance and the workers are very good.
The harvest dinner at the church was a success.

Gary Bombard – Gary Bombard reported the following:

Gary stated he has turned in for three lights to be fixed, one has been repaired and they say they cannot find the other two. He is going to find a new idea to get them to find them.

Supervisor Dezan then opened the floor to questions and comments:

Francis Peryea stood and gave an update of the county level. He is fighting right now for someone to come to our area and pay attention to the Maple bug that hit a lot of maple trees because currently the county has no one for maple.
Betty Bulriss asked if there was such a thing as the town asking someone to come to the area to give flu shots. Jason stated he would look in to this option. Francis stated he would also make some calls and see if this was an option.
Jason stated that the two lawyers are working on the Sharrett road issue and that the issue is being resolved.
Debbie Grogan asked why Bradley Wright was not present at the meetings. Jason stated it is not required by law for him to attend. James Coffey stated it is the most independent position and has more leeway. Doreen Barcomb also stated that the precedence has always been that the highway superintendent is here. She stated her question for the highway tonight is that can the Pete Leclaire sides of the roadway be mowed. She stated she has spoke to Brad this year and he stated that he would do it and has not yet. Jim McNeil stated the only control that the town has over the highway superintendent is with the budget. Jim Coffey stated that in the past there have been superintendents who have gotten other jobs and there was nothing the town could do about it. There were other comments made on this issue. The townspeople have expressed that they would like to see him here. Francis Peryea stated that at all the town meetings he attends every highway superintendent is in attendance.
Dennis LaBombard has asked Gary to be sure that the court hours are accurate on the town website.
Jason Dezan stated that daylight savings time is November 3rd, November 5th is election day, get people out to vote, November 7th there will be a public hearing and special meeting on the 2020 budget.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:52 PM
Motion: Richard (JR) Trombley Second: Deryl Gregory

The next regular meeting will be held on November 19, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

  TOWN OF ELLENBURG
Clinton County, New York
16 St. Edmunds Way #3
Ellenburg Center, New York 12934
Phone: 518-594-7340
Fax: 518-594-3657
Supervisor:                  Jason Dezan                          Town Clerk:                Bethany Fortin
Town Attorney:            James Coffey Esq.                 Super. Of Highway:     Brad Wright
Council Members: Deryl Gregory, Richard Trombley (JR), Gary Bombard, Jim McNeil

NOVEMBER 7, 2019
AGENDA

Call to order
Roll Call

6:30 PM OPEN PUBLIC HEARING ON 2020 BUDGET

ELLENBURG CRNS LIGHTING DISTRICT
ELLENBURG CTR LIGHTING DISTRICT
ELLENBURG DEPOT LIGHTING DISTRICT
ELLENBURG FIRE PROTECTION DISTRICT
ELLENBURG CENTER FIRE DISTRICT
ELLENBURG DEPOT FIRE DISTRICT
LYON MOUNTAIN FIRE DISTRICT
CHATEAUGAY WATER DISTRICT
LYON MOUNTAIN EMS DISTRICT
ELLENBURG HIGHWAY DEPARTMENT FUND
ELLENBURG GENERAL FUND
PUBLIC COMMENT

2020 BUDGET PUBLIC HEARING BREAKDOWN

ELLENBURG CRNS LIGHTING DISTRICT:

       TAX RATES 2019:       $0.80
       TAX RATES 2020:       $0.82
       (ASSESSED VALUE WENT DOWN)

ELLENBURG CENTER LIGHTING DISTRICT:
       TAX RATES 2019:       $0.90
       TAX RATES 2020:       $0.90

ELLENBURG DEPOT LIGHTING DISTRICT:
       TAX RATES 2019:       $0.82
       TAX RATES 2020:       $0.82

ELLENBURG FIRE PROTECTION DISTRICT:
       TAX RATES 2019:       $1.92
       TAX RATES 2020:       $1.94
       (ELLENBURG CENTER INCREASED THEIR PORTION
       BY $4628.00)

ELLENBURG CENTER FIRE DISTRICT:
       TAX RATES 2019:       $1.31
       TAX RATES 2020:       $1.61
       (INCREASED OF $4627.00)

ELLENBURG DEPOT FIRE DISTRICT:
       TAX RATES 2019:       $2.40
       TAX RATES 2020:       $2.47
       (INCREASED OF $806.00 AND ASSESSED VAULE      WENT DOWN)

LYON MOUNTAIN FIRE DISTRICT:
       TAX RATES 2019:       $3.52
       TAX RATES 2020:       $1.38
       (EMS DISTRICT NOT INCLUDED
$62,418 DECREASE OF $96,187)

CHATEAUGAY WATER DISTRICT:
       TAX RATES 2019:       $0.25
       TAX RATES 2020:       $0.21
       (DECREASED OF $1297.00)

LYON MT. EMS DISTRICT:
       TAX RATES 2019:               $2.40
       *TOWN OF ELLENBURG:    $108,800
       *TOWN OF SARANAC:        $43,200
       *TOWN OF DANNEMORA    $208,000

ELLENBURG HIGHWAY DEPARTMENT:
       TAX RATES 2019:       $3.77
       TAX RATES 2020:       $3.74
       (ASSESSED VALUE WENT UP)

ELLENBURG GENERAL FUND:
       TAX RATES 2019:       $0.93
       TAX RATES 2020:       $1.16
       (INCREASED OF $0.23)
(DECREASE IN FUND BALANCE AND APPROPIATIONS OF $30,000 AND INCREASE OF $1,750 IN THE BUDGET)

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
November 19, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   James McNeil                           Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jim McNeil asked Adam Trombley if he checked on mining permits regarding property on the Star Road, Adam stated no one has asked him to do this yet, and Jim explained what he was asking for. Adam said he would look into it if it was his department and if not he would notify the board to let them know to have someone else look into it.

There was no other old business to discuss.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-115
To pay vouchers 328 to 354 in the General Fund in the amount of $28,348.36.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-116
To pay vouchers 170 to 177 in the Highway Fund in the amount of $17,977.41.
Motion: James McNeil Second: Richard (JR) Trombley
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-117
Budget Transfers
Note: See attached
Motion: Richard (JR) Trombley Second: James McNeil
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-118
To hold an organizational meeting on January 7, 2020.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-119
To allow the supervisor to create a capital reserve fund checking account for the Highway salt shed and make payments from said account when needed with authorization by the Town Board with an approved voucher.
Motion: James McNeil Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes Bombard-Yes

Resolution 19-120
To authorize the capital expenditure of $24,900, plus administrative, project delivery, and other soft costs, in accordance with the Town of Ellenburg Housing Rehabilitation program for project #EB-18-01.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-121
To authorize the capital expenditure of $30,000, plus administrative, project delivery, and other soft costs, in accordance with the Town of Ellenburg Housing Rehabilitation Program for Project #EB-18-02.
Motion: Deryl Gregory Second: James McNeil
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-122
To hold a special meeting on December 3, 2019 at 6:30 PM to discuss the Lyon Mountain EMS contract.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-123
To reopen the cemetery checking account to prepare for when the Town of Ellenburg takes over the mausoleum.
Motion: James McNeil Second: Richard (JR) Trombley
Vote: Bombard-Yes, Trombley-Yes, McNeil-Yes, Dezan-Yes, Gregory-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Abstain

Supervisor Dezan asked for a motion to pass the minutes from the October regular meeting and November special meetings and public hearings.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she wanted to be sure that the minutes from the November 1st special budget meeting were done correctly since she was unable to attend and the deputy town clerk also did not attend. In the state meeting laws, it states that the supervisor should appoint a member of the board to take the notes so she wanted to make sure that this happened since there is not currently an account of what happened and it appears that some things were changed or decided at this meeting that are different from the prior budget meeting so it should be recorded somewhere. Jason stated in the town law book he has it states the supervisor can appoint someone other than a board member. Jason and Bethany will look further in to this issue after the meeting.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of October there were 35 households receiving services, 6 seniors who requested medical transportation, 9 individuals who requested medical transportation, 16 trips coordinated, 6households receiving emergency food pantry, 10 adults receiving emergency food pantry, 8 children receiving emergency food pantry, 3 seniors receiving emergency food pantry and 20 information and referrals.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which will be attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she had a family come up from Houston, Texas that was looking for their family history, and there are many other people reaching out looking for records. She has asked Gary if he could put the DAR (Daughters of the American Revolution) application for scholarship on the website since she was made aware of it from someone looking for a birth certificate from 1811, which unfortunately we do not have since we have no records before 1882. Joan is still going through papers from Thelma’s house and finding and organizing many records.

Supervisor Dezan stated that there is no youth report at this time.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following

James McNeil had no report.

Richard (JR) Trombley – JR Trombley reported the following:

Richard (JR) had no report.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated he went to the wind meeting in Churubusco and it appears there will be many more meetings before construction starts in 2021. Deryl stated he spoke with Bradley Wright about getting pictures of the roads to make sure we are ready for the projects. Deryl also stated the FFA members are out selling fruit and meat. The K of C dance was last Sunday will be the last of the year.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Joan Hobbs asked about the perpetual fund that Jason mentioned earlier for the mausoleum and how that fund worked. Jason stated the money from the crypts goes in to that fund and is able to be used for repair. Town constituents did not think that the money was able to be used. Jason said he didn’t know how much we were getting in that fund yet and would check more in to this with Connie who has had the mausoleum receivership.
Doreen Barcomb stated when she came to vote she was confused regarding the last two years of the term for Dennis LaBombard. Jason explained how the position fulfillment for the next two years worked and that the two year term will be filled by Derrick Glaude since he ran unopposed.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 6:57 PM
Motion: Richard (JR) Trombley Second: Gary Bombard

The next regular meeting will be held on December 17, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Special Meeting
October 15, 2019 at 6:00 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Yes
Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan opened the meeting to discuss the 2020 town of Ellenburg budget.

A copy of the preliminary budget was provided to the board members, and Jason stated that they would be looking at the general fund budgets at this special meeting and not the highway because the highway is not changing.

Supervisor Dezan and the board then discussed the preliminary figures. It was decided that the town personnel who did not get raises last year, will get raises this year.

There were town members in attendance who were able to ask questions.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 6:55 PM
Motion: Deryl Gregory Second: James McNeil

The next regular meeting will be held on October 15, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Special Meeting
October 29, 2019 at 6:30 PM

Roll Call:    Jason Dezan                             Yes
                   James McNeil                          Yes
Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan opened the meeting to discuss the Lyon Mountain EMS service that needed to be created.

A copy of the special district was provided to the constituent’s that were in attendance. Supervisor Dezan discussed the specifics of the budget and what is projected at this time. $108,800 is what is projected at this time for the Merrill section of the EMS district. The per thousand rate is $2.42 for EMS and $1.38 for Fire tax. There is a .24 increase with the split. Supervisor Dezan stated that this board only has control over the EMS service and not the fire department.

Supervisor Dezan answered questions from the town constituents in attendance. Someone asked what would happen if this contract was not approved. Jason stated that if they did not then there would no longer be Lyon Mountain which would mean they would be waiting for Ellenburg Depot, Chateaugay or Morrisonville. There were many questions and comments.

There were town constituents in favor of the EMS district and those not in favor.
There will be a meeting in August of next year to get input from all people in the hamlet of Merrill.
Jason asked if there were any volunteers to be a commissioner of the EMS service.
Supervisor Dezan adjourned the meeting. The meeting was adjourned at 7:15 PM

The next regular meeting will be held on November 19, 2019

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk