Minutes

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Reorganizational Meeting
January 8, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.

Roll Call: Jason Dezan Yes
Dennis LaBombard Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

Supervisor Dezan stated to the Board that this is an organizational meeting, therefore new business would be next on the agenda.

Supervisor Jason Dezan stated to Bethany Fortin, Town Clerk, that he no longer wants to vote on resolutions unless there needs to be a deciding vote.

Resolution 19-1
Monthly Board Meetings will be the third Tuesday of each month at 6:30p.m
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Resolution 19-2
To accept the payroll schedule for 2019
Payroll to be every other Thursday – Starting January 3, 2019
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes

Resolution 19-3
That the town board authorizes prepayment of insurance, utility bills prior to monthly board meetings
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-4
Town Board Committee Appointments
    Gary Bombard        Lighting District
                    Website Coordinator

    Dennis LaBombard    Community Volunteer Events
                    Municipal Center

    Richard (JR) Trombley    Fire Departments
                    Highway Department
Windmill Liaison

    Deryl Gregory        Northern Adirondack Central School
                    Community Events
Zoning
Windmill Liaison

    Jason Dezan            Youth Commission Liaison
                    Building and Grounds
                    Art Council
                    Funding and Grants
Budget Officer
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-5
Appointment of personnel to Town Offices
    Richard Trombley (JR)    Deputy Town Supervisor
    Michelle Dezan        Secretary to Supervisor
    Russ Bilow            Town Accountant
    James Coffey        Town Attorney
    Stephen LaClair        Deputy Highway Superintendent
    Stewart Seguin        Town Assessor
    Shannon Seguin        Assessor Clerk
    Lori Drown        Deputy Town Clerk
Shannon LaBarge Deputy Town Clerk
Bridgette Coolidge Deputy Town Clerk
    Sharlene Stanley        Tax Collector
Adam Trombley        Code Officer
    Joan Hobbs            Town Historian
    Dawn Gregory        Dog Control Officer
    Kristie Drown        Librarian
    Barb Leonard        Librarian
    Jason Dezan         Youth Director
    Michelle Dezan        Deputy Youth Director Secretary
Jolie Sergeant Rec. Assistant(Basketball, Baseball, Softball Programs)
Heather Magoon Rec. Assistant (Soccer Program)
Margaret Hogan Rec. Assistant (Swim Program)
Dennis LaBombard Court Clerk
Sandra Trombley Court Clerk
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-6
Appointment of Assessment Review
    Brian Kourofsky    Jacques Pepin    Andrew Bleakley    Delbert Hart
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes

Resolution 19-7
Mileage paid to town employees in discharging their duties is 50 cents per mile excluding bank deposits
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-8
Appointment of the Press Republican as town official Newspaper
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Resolution 19-9
The designation of Depository be the NBT Bank (Route 11, Ellenburg Depot, NY 12935)
Motion: Ricchard (JR) Trombley Second: Dennis LaBombard
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes

Resolution 19-10
Re-adopt the Town Procurement Policy
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes

Resolution 19-11
Re-adopt the Town Code of Ethics Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes

Resolution 19-12
Authorizing the Highway Superintendent to purchase equipment, tools, and implements during the year without prior approval of the Town Board in conjunction with the Town Procurement Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-13
To continue using petty cash for the Town Clerk’s Office and Tax Collector’s Office and the Court Office
Town Clerk = $100    Tax Collector = $200 Justice Court = $200
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Abstain, Bombard-Yes, Gregory-No, Trombley-Yes, Dezan-Yes

Resolution 19-14
Resolution authorizing the Supervisor to enter into Agreement with James J. Coffey, Esq. to provide legal services
Whereas, the Town Board of the Town of Ellenburg wishes to retain the services of James J. Coffey, Esq. as an independent contractor that is appointed official to provide legal services on behalf of the Town
Whereas, James J. Coffey, Esq. has offered to provide legal services to the town.
Whereas, the Town desires to retain James J. Coffey to perform legal services
Now therefore, the Town Board of the Town of Ellenburg in regular session duly convened does hereby:
1. Authorize the Supervisor to execute the attached Agreement with James J. Coffey, Esq. to furnish and perform Legal Services for the Town which are the subject of the attached Agreement.
2. For the above services as outlined, the Attorney will submit an appropriate voucher to the Town for audit and payment of the Legal Services rendered during the prior month.
3. James J. Coffey, Esq. will be entitled to protection under the Public Officials Liability Policy of the Town.
4. This Resolution shall take effect immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-15
Resolution authorizing Supervisor to enter into Agreement with Jacqueline M. Kelleher, Esq. (STAFFORD, OWENS, PILLER, MURNANE, KELLEHER & TROMBLEY, PLLC) to provide legal services for labor negotiations for the Town of Ellenburg. (see attached)
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-16
To authorize the supervisor two sign into contract for one year commencing January 1, 2019 to December 31, 2019 with NORTH COUNTRY LIFE FLIGHT, INC and allocate the sum of $2000 to the party of the second part.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-17
To place out for advertisement in paper, website, and posters around town looking for zoning board members, this is a volunteer position and we currently have three vacancies.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-18
The Code Officer is mandated to attend every zoning board meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-19
To place out for advertisement in paper, website, and posters around town looking for ethics review board members, this is a volunteer position and we currently have three vacancies.
Motion: Rihard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-19
As of January 1, 2019, the Town Board of the Town of Ellenburg is effectively the planning board for the town.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

There was a motion to adjourn the meeting. The meeting was adjourned at 7:28 PM
Motion: Richard (JR) Trombley Second: Gary Bombard

The next regular meeting will be held on January 15, 2019

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
January 15, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call: Jason Dezan Yes
Dennis LaBombard Resigned
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Supervisor Dezan stated that he would like to run the meeting in an organized manner. He asked that any questions and comments regarding any particular topic be held until the end of the meeting as to not have bantering back and forth.
Jason stated that at the last meeting, there was a question regarding nepotism. Jason stated there is a nepotism clause in the code of ethics. Jason then read the nepotism section.
Jason stated that the mausoleum is still not under our control. It will not be in our control until June 1, 2019 because the funds have not been allocated in to the right spots.
There is a meeting on Thursday night to discuss the longstanding issue of the EMS service. Jason stated that Ellenburg Depot and Ellenburg Center are willing to take the service in Merrill back to us but this will be discussed further at the special meeting on Thursday and all are encouraged to attend.
Before we start new business, Jason wanted to thank Liz Tedford for helping us write the grant and receiving the grant for the salt shed. Jason stated there would be an issue hiring the engineer and asked Liz to explain this issue. Liz stated that they reached out to a few engineers who have built this type of structure already. Liz said they spoke with engineers who completed the Altona, the Champlain and the Chazy salt storage sheds. One group is from Albany, one is from Watertown and the other from Plattsburgh. Liz explained the details from each engineering company that they contacted. Her suggestion would be that Bernier Carr would be the best engineers for the job. The first step is getting an engineer on board. At this point there is no deadline yet for this grant.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-20
To pay vouchers 1 to 34 in the General Fund in the amount of $43,226.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Resolution 19-21
To pay vouchers 1 to 22 in the Highway Fund in the amount of $76,081.77.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-22
To accept the resignation for Dennis LaBombard, councilman, effective January, 9, 2019.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes

Resolution 19-23
To accept the salt shed grant in the amount of $500,000.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes

Resolution 19-24
To authorize the supervisor to sign contract with Liz Tedford for $75 per hour not to exceed $5000 to finalize paperwork for salt shed.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-25
Budget Transfer
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Bombard-Yes, Dezan-Yes

Resolution 19-26
To adjust December 2018 Highway Vouchers from $63,849.00 to $64,449.44 (addition mistake) for a difference of $600.44 (addition issue).
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-27
To authorize the supervisor to sign contract with Pitney Bowes for mail machine for $453.12 per year for five years.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes

Resolution 19-28
To place in newspaper, website and posters around town to fill one vacancy of a councilman for the remainder of
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-29
To allocate $500 out of the youth contingency fund to go to the NAC wrestling.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-30
To put out to bid the removal of the asbestos in the Ellenburg municipal building.
Note: Jason stated the current quote he has is for just under $10,000
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes

Resolution 19-31
To authorize pre-payment to Begor Supply before the next board meeting for $87.60.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-32
To authorize the prepayment of training costs for the code officer.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes

Resolution 19-33
To revise resolution 19-7 to state that “Mileage paid to town employees is 50 cents per mile and will only be paid for training or special meetings that are attended.”
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes

Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Abstain

Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she was sent a workplace injury and illnesses form that must be filled out whenever anyone who works for the town has an illness or injury. Generally the highway department takes care of this for their department but that she received a letter stating that she would need to complete it for the calendar year of 2019. In addition Bethany stated that Norma from Begor supply contacted her about an invoice from October that is still outstanding for a culvert that was purchased by the town highway department.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. JCEO report was that for the month of December, 114 households received service, 7 seniors requested medical transportation, 15 individuals requested medical transportation, 49 trips were coordinated, 4 households received emergency food pantry, 7 adults received emergency food pantry, 4 children received emergency food pantry, 4 households received clothing, 38 information and referrals were completed, 7 HEAP applications were completed, 2 volunteers, 29 volunteer hours, $392 worth of volunteer hours completed, $1,260.32 worth of perishable donations were made, and 37 Christmas Bureau applications were completed.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which is attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she has received a lot of phone calls this winter requesting information for genealogy. Joan is cleaning out the archive room to make sure that all documents in the room are from Ellenburg only. Joan is thinking that one or two days a month she would set up time for any people in the town to come in and ask questions about their loved ones. Joan has access to ancestry.com and would like to use it for the town. Joan wanted to get the phone numbers corrected on the website through Gary.

Supervisor Dezan stated that the Youth report was that basketball is in process and new uniforms have been ordered.

The next item on the agenda were council member reports:

Richard (JR) Trombley – JR Trombley reported the following:

JR talked with Jon LaBare and with the turbines, the price is higher than the solar. The solar deal may go through quicker than the turbine deal because they do not have to invest as much money to do it. That is where we stand with that issue.
- Towns people then asked questions and then the board members had a chance to answer.

Deryl Gregory – Deryl Gregory reported the following:

Deryl had no report at this time.

Gary Bombard – Gary Bombard reported the following:

Gary stated if anyone had any issues with the website to please let me know.

Supervisor Dezan then opened the floor to questions and comments:

Rene Poirier had a question regarding the salt shed and the engineers. Rene said that the plans sometimes are provided by these companies and could cut cost. Liz Tedford then responded with her thoughts.
Jerome LaClair wanted to know where the salt shed is going. Jason stated that it will be going behind the highway department. Jerome also asked how many trucks the town is using at this time. Jason stated that Brads truck is to check roads, the other truck is for the guys to make runs with and Kevin’s is to plow.
Terry Ryan asked about the tax levy on the highway department and the increase in it and when will this start showing up on the roads as blacktop. Jason Dezan stated that will hopefully happen this year and the board is already in the process of addressing this issue.
Rene Poirier asked if Town of Ellenburg has CHIPS money and if that has been banked to do roads and Jason stated that the answer was yes.
Jerome LaClair asked about the insurance that is listed in the budget and why it was almost doubled. Jason stated that he put extra in there because he thought it would give more breathing room for the next five years.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Gary Bombard

The next regular meeting will be held on February 19, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
January 17, 2019 at 6:30 PM

Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

Supervisor Dezan opened the meeting to discuss the EMS service in Merrill.

Supervisor Dezan stated this is a forum to discuss the fact that Lyon Mountain Fire Department will no longer have a contracted EMS service in the coming years. Jason stated he wanted to know what the townspeople want to come out of the issue.

Townspeople then stated their opinions. People from Merrill were present, people who live on the lake and off the lake. The fire commissioner from Lyon Mountain was present. An EMS service provider was present. The fire commissioner and other members from Ellenburg Center fire department were present. Along with other townspeople. A discussion was had amongst the board and the constituents involved.

After some time, Jason stated that he believes the next step to this conversation is to get all of the voters from Merrill in one area to hear their opinions.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:31 PM
Motion: Gary Bombard Second: Deryl Gregory

The next regular meeting will be held on February 19, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
February 19, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends and family who have passed, first responders and service men and women.

Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason said that the mausoleum still has issues and we will not be taking over until everything is fixed.

Supervisor Dezan then opened the floor to new business

Jason Dezan asked the board for their opinions in regards to filling the vacant position of town board member. Gary Bombard, Jason Dezan and Richard (JR) Trombley feel that the position should be left open until the fall so that the people of the town can elect someone they feel fit. Deryl Gregory disagrees and feels that the board should fill the position.

The resolutions are the next topic of discussion:

Resolution 19-34
To pay vouchers 35 to 72 in the General Fund in the amount of $21,911.70.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-35
To pay vouchers 23 to 41 in the Highway Fund in the amount of $61,650.51.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-36
To authorize the supervisor to sign into contract with North Country Animal Control center, Inc. and allocate $1,000 from A3510.4 Dog Control Contractual Account for their services for the 2019 fiscal year.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes

Resolution 19-37
To authorize the supervisor to sign into contract with JCEO commencing Dec 1, 2018 to Nov 30, 2019 and allocate $26,827 from A1430.4, JCEO Contract Services, for our financial commitment to the program.
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-38
To authorize the supervisor to sign into contract with Clinton, Essex, Franklin Library system for the 2019 fiscal year and allocate $500 from account A7410.4 for the towns financial commitment to the reading center.
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, Bombard-Yes

Resolution 19-39
To adopt a complete street resolution establishing sustainable complete street policy
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes

Resolution 19-40
Sign pledge to reduce road salt in the Adirondacks
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-41
To support the creation and maintenance of affordable housing in the Town of Ellenburg
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes

Resolution 19-42
To authorize Jason Dezan, Town Supervisor, to act as a certifying officer for the environmental review process to be completed in conjunction with the town’s office for community renewal community block grant project #363HR313-18 Housing Rehabilitation program.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes

Resolution 19-43
Authorizing Jason Dezan, Town supervisor, to act as fair housing officer for the town’s office from community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes

Resolution 19-44
Authorizing Jason Dezan, Town supervisor, to act as a Section 3 Coordinator for the town’s office for community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes

Resolution 19-45
To pay Linda Trombley and Joan Hobbs to make copies of marriage, birth and death records for the town clerks office at the rate of $500 per person.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Abstain, Gregory-Yes

Resolution 19-46
To increase the town courts petty cash to $300 for an increase of $100 for the 2019 fiscal year.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-No

Supervisor Dezan then asked if there was anything else for new business

There was no new business at this time.

Supervisor Dezan then read the monthly financial report.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes

Supervisor Dezan asked for a motion to pass the minutes from the January regular meeting and special meeting.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she received seven letters from people interested in filling the open town board member position and that she received no letters for the vacancies on the ethics committee and the zoning board.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated that the garage guys have been fighting ice and snow drifts and have been continuously plowing snow.

JCEO report was next on the agenda. For the month of January, 94 households received service, 5 seniors requested medical transportation, 10 individuals requested transportation, 45 trips were coordinated, 4 households received emergency food pantry, 2 adults received emergency food pantry, 1 child received emergency food pantry, 2 seniors received emergency food pantry, 64 information and referral, 6 HEAP applications completed, and 7 Emergency HEAP applications completed.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley reported that AT&T has contacted him about updating the cell phone towers and when he has more information he will give it to us.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she was thankful for having a new office. Joan stated that she and Linda were working on the old records of copying and wished that the people who wrote them back then knew how important these were going to be. Joan said that Stan Russell called her and had found an old headstone on farm land and Joan found out who it belonged to and will be getting it back to the family. Joan stated that there was a plane that was purchased many, many years ago that was used to fertilize farmers fields and that there is a story that goes along with each of the photos on the wall in the town hall.

Supervisor Dezan stated that the Youth report was that basketball would be finishing up soon. Adam Trombley reported there are 48 peewee wrestlers at this time and they are doing very well. March 23rd will be the Mat Cat tournament at the school.

The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:

Stewart Seguin contacted him that tax assessments would be going up 6%, but that it will not be happening this year.
JR stated he talked with assemblyman Jones and he will be trying to get us another grant for the salt shed here and it could be up to $100,000.
JR stated that the prisons that Cuomo wants to close could be as early as 60 days but the state government is fighting.

Deryl Gregory – Deryl Gregory reported the following:

Deryl went to the alternate energy meeting in the town of Clinton and they have gotten their proposal back from Invenergy and they have agreed to the amount that they asked for which he thought was 4500 per kilowatt. He said that the hope is that each town involved gets the same kind of contract.
- There was discussion between the board and the townspeople regarding the windmills. Specifically, Richard Moore asked at what point the town makes a decision to accept less money so that the windmill company doesn’t step up and move to a different town. Deryl and JR then spoke about the reasons why the town is sticking to the price that we have named.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Before questions and comments were welcomed, Jason explained parts of the budget dealing with the windmill money that is received by the town. All together we get around $611,000 to the budget.
Jason stated that he has received no letters with interest in the doctors office. In one more month if we have not heard anything then Jason will move on with making those town offices.
Jason stated that instead of removing the asbestos, it will be covered up for $1,700.
Bob Weeks asked if he could put together a proposal for a cheaper salt shed, would the town entertain it. The board then responded that the job has to be done with engineers.
Mark DeCoste then asked Bradley Wright if we had lost any CHIP money. Bradley responded that we did not. There was rollover money, that has now been spent but we have not lost any money.
Carissa from Complete Streets wanted to remind everybody that her office gives grant money for town projects. Jason then stated that the town needs a skating rink and we should start filling out grant money for that.
The parade this year will be Sunday, August 25th at noon and volunteers are always needed.
Francis Peryea was present and stated he would be running for District 2 legislator and if elected plans to be at every meeting here that he possibly can be. Francis stated this town board is very involved. The special election will be in April.

Supervisor Dezan then closed the floor as there were no public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Jason Dezan Second: Richard (JR) Trombley

The next regular meeting will be held on March 19, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
March 19, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:   Jason Dezan                                    Yes
                   Richard (JR) Trombley                  Yes
                   Deryl Gregory                       Yes
                   Gary Bombard                       Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated that Mrs. Pam Ross was in attendance at this meeting and gave her the opportunity to introduce herself as she is running for area 2 legislator.
There is an issue at the mausoleum with water running in to the building and the state knows about it and it has to be dealt with. There will still be some time before we take this over. JR stated that Dave Fleming the lawyer would be bringing the engineer up to see the problem and the state has already been in there and knows it needs to be fixed. Jason stated that the crew that is at the mausoleum right now is doing a great job.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-47
To pay vouchers 73 to 108 in the General Fund in the amount of $25,751.80.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-48
To pay vouchers 42 to 59 in the Highway Fund in the amount of $45,709.09.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-49
To adjust resolution 19-34 from $21,911.70 to $21,404.70.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes

Resolution 19-50
To adjust resolution number 19-35 from $61,650.51 to $63,189.32.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-51
To authorize the supervisor to sign contract between the upper New York annual conference of the Methodist Church and the Town of Ellenburg.
Note: See contract attached
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes Trombley-Yes, Dezan-Yes, Bombard-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Supervisor Dezan asked for a motion to pass the minutes from the February regular meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she contacted all of the individuals who put their name in for the open council member position. In addition, at the time of the last meeting, she had received no letters for the open positions on zoning board. Since then Andree LaBarge and Betty Bulriss have sent in letters that they were interested in being on the zoning board.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. For the month of February, there were 97 households receiving services, 5 seniors requesting medical transportation, 13 individuals requesting medical transportation, 38 trips coordinated, 8 households receiving emergency food pantry, 7 adults receiving emergency food pantry, 4 children receiving emergency food pantry, 4 seniors receiving emergency food pantry, 60 information and referral 1 HEAP application completed, 8 emergency HEAP applications completed.

Supervisor Dezan stated the code officers report would be next on the agenda. Adam Trombley provided a full report attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.

Supervisor Dezan stated that the Youth report was that basketball is coming to an end and softball and baseball signups will be in April.

The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:

JR stated he has been in touch with the soil and water department regarding grants for the salt shed. They are supposed to be coming up and looking at it. At this point there is potentially two grants that we will be able to get.

Deryl Gregory – Deryl Gregory reported the following:

Deryl attended the school board meeting last night and there is a shortfall in the budget due to the governor’s proposal and the board is trying to come up with a plan and more than likely it will impact taxes. Deryl stated that Jace Filion was also recognized for coming in 2nd at the state wrestling championships.
Deryl stated he went and spoke with Robby Duprey about buildings that have been put up, spoke with the highway superintendent in Champlain and received information about what type of shed they put up. He said he has spoken with a lot of local folks as well and is trying to come up with solutions for this issue.
Deryl went to the alternate energy meeting last week and there was discussion about lowering payments to those already signed up. The wind contract from Invenergy has been returned and they asked them to get serious about it because there was a lot of items missing.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Debra Grogan asked about the Arcadia solar company letter that she received but no one on the board was aware of what it was.
Francis Peryea stood to speak about the swim program. As far as he was aware, no one from the Town of Ellenburg had come to a board meeting to ask for the money but they have only received a letter asking for the money. He has asked the town board here to attend the meeting in Altona to discuss this. Jason Dezan then rebutted that he has never sent a letter asking for money. It was talked about at a county meeting with Supervisor Ross. Further discussion was had regarding this matter.
Sharon Cayea asked if the company that made the sign on the Cold Springs Road was going to come and fix the sign. Jason stated that he and Brad were working on getting it fixed. The sign reads “Vietman” instead of “Vietnam” at this time.
Jason stated at this time in the meeting all of the people who have applied for the open councilmember position by mail, would now have the opportunity to talk with the board and the town members present about why they feel they would be a good fit for the position. Debra Grogan, Rodney Baker, (Bob Weeks respectfully declined the position), Jim McNeil, and Neil Trombley all spoke, Dennis McCreless was not present and Ross Goodyear called in with the flu and was unable to be here.
Jason asked the town how they felt about combining the town clerk and tax collector position. There was a brief discussion.

A motion was made to enter into executive session.
Motion: Jason Dezan Second: Richard (JR) Trombley
Executive session entered at 7:10 PM
A motion was made to return to the regular meeting.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Executive session exited at 7:26 PM

Jason stated it is very difficult to make a decision regarding the open councilmember position. Jason stated the board has decided to appoint Jim McNeil for the remainder of the council member position.

Resolution 19-52
To appoint for the remainder of 2019, Jim McNeil, to fulfill the open council member position.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes

Resolution 19-53
To keep the town clerk and the tax collector position separate.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes

Jason stated that he would like to redo the outside of the municipal building and some of the library and other parts of the town. Jason stated that at next month’s meeting he will have a layout plan for the board to approve.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Richard (JR) Trombley Second: Gary Bombard

The next regular meeting will be held on April 16, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
April 16, 2019 at 7:00 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call: Jason Dezan Yes
James McNeil Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated the mausoleum is still being taken care of by the state because it is not finished. We will not have jurisdiction until it is 100% finished. Ice and water went in the building and that needs to be fixed.
The salt shed is not being pursued at this time. The goal is to have our cost be around $250,000, and the cost right now is much too high.
Remodeling is being put on hold since we have not gotten estimates and we want to finish the municipal building first. As far as tin, we need to see who we have to help.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 19-55
To pay vouchers 109 to 139 in the General Fund in the amount of $20,010.64.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-56
To pay vouchers 60 to 76 in the Highway Fund in the amount of $15,069.51.
Motion: Richard (JR) Trombley Second: Jim McNeil
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-57
To appoint the following individuals to the zoning board

William Empsall
Dawn Watts
Beverly Boulerice
Andree LaBarge
Robert Weeks
Rodney Baker
Bridgette Coolidge (Secretary)

Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-58
To re-appoint Jacques Pepin to the assessment review board.
Motion: Jim McNeil Second: Deryl Gregory
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-59
See attached resolution
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-60
To compensate Dennis LaBombard $1,000 for extra work involved in the court system.
Motion: Gary Bombard Second: Richard (JR) Trombley
Motions were made
Note: Discussion was had between the board.
Note: TABLED
Vote: NO VOTE CALLED

Supervisor Dezan then asked if there was anything else for new business

Jason pointed out that next Tuesday is voting day for the area 2 legislator special election and everyone is encouraged to get out and vote.

Supervisor Dezan then read the monthly financial report.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, McNeil-Yes

Supervisor Dezan asked for a motion to pass the minutes from the March regular meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated she had a discrepancy between a voucher total and a total reported from Russ on last months abstracts. Jason stated that he would look in to this issue and get it resolved.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. JCEO report was there were 114 total households receiving services, 7 seniors requested medical transportation, 16 individuals requested medical transportation, 21 trips were coordinated, 6 households received emergency food pantry, 9 adults received emergency food pantry, 3 children received emergency food pantry, 2 seniors received emergency food pantry, 3 households received clothing, household goods and furniture, there were 89 information and referrals, 9 emergency HEAP applications completed, 1 weatherization application completed, 1 volunteer, 1 volunteer hour completed, and $10 worth of non-perishable donations.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley provided a full report. See attached

Supervisor Dezan then called for the Historian’s report, Joan Hobbs stated that she is working on getting the flags together for the cemeteries. Terry Cayea has all of the flags ordered and they are ready for us to put out, the VFW pays for these. The girl scouts do St.Edmunds and then come to Sheldon Cemetary to help there. Joan received communication from someone that sent commemorative coins for our veterans and would like Joan to make a shadow box for Girard. Joan spoke with Brad about the road sign saying “Vietman” and he has said that he will have this fixed before Memorial Day. Joan found some birthday calendars from the Methodist church, Joan is giving them to the town with the stipulation that if her children would like them back someday that they will be able to have them. May 18th at 8:00 AM there will be a cleanup going on at Sheldon Hill Cemetery.

Supervisor Dezan stated that the Youth report was that spring sign-ups were going on.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following

James reported that he attended the windmill meeting in Churubusco on the 3rd of the month and Mr.LaBarre was there representing the windmill company. At this time they are still surveying for setbacks and they are doing noise tests. Jim asked how they do a noise test without something to make noise and they stated that engineers have graphs and charts that use tree lines and can tell noises within 5 decibels. They are still not complete on their applications and they are still talking about which size turbine they are going to use. If they go with the 5 megawatt it goes down to 100 sites rather than the original 129. Jim stated in his previous experience, your order needs to be placed 2 years ahead of time to get these turbines. Jim asked for an estimate on first ground breaking and the answer was possibly in the fall of 2021. That was the best guess at this time. Jim stated it was a good meeting and all of the questions that were asked were answered.
Jim stated that he spoke with Pat LeClair from the county about fixing the roads. Right now they can’t get any hot patch out of the quarry until the first of the month.

Richard (JR) Trombley – JR Trombley reported the following:

Richard (JR) Trombley has stated that he felt he was not allowed to voice his opinion last month at the town meeting regarding the swim program conversation between Francis Peryea and he. JR wanted to let the community and the town board know his opinion. Further discussion was had.

Deryl Gregory – Deryl Gregory reported the following:

Deryl reported that he was not able to attend the wind meeting but that Jim was. Deryl reached out to the Pilon family who is next to the town garage, they are not interested in selling at this point (this would be for the salt shed).

Gary Bombard – Gary Bombard reported the following:

Gary had no report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Francis Peryea stated that he ran in to the same issue that has been spoken about in reference to the issue that was talked about earlier for Dennis LaBombard compensation. Francis said that when he was judge he went through the same scenario and it was a lot of work for the people who had to do it.
Joan Hobbs stated that she started the conversation with Francis about the swim program two months ago and that she did not do this to start a problem but wanted to know if they would step up to the plate and help us with these costs. Children have benefited from this program and wishes that everyone had the heart for the kids to get the benefits. Francis stated that he and Joan did have this conversation.

Jason stated that at this time the board needed to enter in to executive session to discuss the Northwest Medical Center; the Sharrett Road; and labor contracts
Executive Session: Entered at 7:43 PM
Motion: Deryl Gregory Second: Gary Bombard
Executive Session: Exited at 8:05 PM
Motion: Jason Dezan Second: Deryl Gregory

Supervisor Dezan then closed the floor as there were no more public comments

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:50 PM
Motion: Jason Dezan Second: Deryl Gregory

The next regular meeting will be held on May 21, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
May 21, 2019 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call: Jason Dezan Yes
James McNeil Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated Casey Dickinson is here for the salt shed architect and engineering. He is with BCA architects and engineers. They are based in Watertown, a full-service firm, that has 100 employees, 3 offices, and clients are typically schools, colleges and municipalities. Casey is a civil engineer so he works with the municipalities. They do a lot of work with grants and they were approached by Liz Tedford to provide her with technical assistance for the salt storage project. The town was awarded $500,000 for the salt storage building. So far, they have spoken with Brad about the capacity that the storage shed needs. Jason has stated that we need to lock in with an engineering firm in order not to lose the grant. Filling out budget forms, work plan, the schedule of the project, initial plans all need to be done before any of the grant money would be awarded. A stipulation of the grant is that the town put in at least half of the amount of the grant. So, the town has to spend a minimum of $250,000. BCA has not done any hard design for the project yet because it has not been set in stone. JR mentioned that the $1.1 million original figure was for a straighter building, wooden frame and walls, but they have since decided to do a rounded roof which should reduce the cost. There would be a twenty-year warranty on the building but you have to keep up with the required maintenance every year to keep the warranty valid. Casey mentioned there are insurance certificates that the town needs to get, which Jason says we already have, the work plan, the budget and as part of the state funding, there has to be a certain percentage that goes to minority, women owned business goals. At this point, the utilization plan would include how the town and contractors are going to meet these goals. The requirements for the grant were due April 30th, and Liz had asked for an extension, but they want these documents sooner rather than later. There will be comments and revision’s once all documents have been submitted. Jim asked about “canned drawings” so we don’t have to come from scratch. BCA does all designs and are familiar with code requirements, but Casey said they can recreate a project to look like a design if the town already has one in mind. Jim Coffey had a few questions on the contract, Jim Coffey asked about the federal requirements being crossed out, and the answer would be that this is a state project. Mr.Coffey talked about the mediation talked about in the contract, and stated that he would like that word mediation changed to arbitration. Mr.Coffey will send his concerns to Casey and he will relay to their attorneys.
Jason stated that there is no new information on the mausoleum at this time.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Jason Dezan asked for a motion to enter in to executive session to discuss the contract with BCA, the labor agreements with town employees and the Sharett road.
Motion: Deryl Gregory Second: James McNeil
Executive session entered at: 6:49 PM
Executive session exited at: 7:17 PM
Jason Dezan asked for a motion to enter back in to the regular session
Motion: Gary Bombard Second: Deryl Gregory

Resolution 19-62
To authorize the supervisor to sign contract with BCA architect and engineer relating to the salt shed.
Motion: Gary Bombard Second: James McNeil
Vote: Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes

Resolution 19-63
To pay vouchers 140 to 172 in the General Fund in the amount of $17,711.75.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, McNeil-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 19-64
To pay vouchers 77 to 91 in the Highway Fund in the amount of $25,208.94.
Motion: Richard (JR) Trombley Second: James McNeil
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-65
To authorize the supervisor to sign into contract with Maynard and OConnor attorney to cover the road issue.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 19-66
Budget Transfers
Note: See attached
Motion: Deryl Gregory Second: James McNeil
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, McNeil-Yes, Bombard-Yes

Resolution 19-67
To adjust March Highway vouchers from $45,638.61 vouchers 42-58 and void voucher 59.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, McNeil-Yes

Resolution 19-68
To authorize the supervisor to sign new labor contract with town employees.
Note: THERE WAS NO MOTION – contract will be revisited - TABLED

Resolution 19-69
To allow the town attorney to proceed with legal action against Northwestern Family Medical Center for past due rent.
Motion: Deryl Gregory Second: Gary Bombard
Vote: McNeil-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Supervisor Dezan then asked if there was anything else for new business

Jason stated that at this time he would like to thank Larry and Sharon Cayea for cleaning the truck load of garbage off of the Cold Springs road.

Supervisor Dezan then read the monthly financial report.
Motion: Richard (JR) Trombley Second: James McNeil
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, McNeil-Yes

Supervisor Dezan asked for a motion to pass the minutes from the April public hearings, regular meeting and special meetings.
Motion: Gary Bombard Second: Deryl Gregory
Vote: McNeil-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she would be in her new office by the end of the week.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. JCEO report was there were 91 total households receiving services, 6 seniors requested medical transportation, 13 individuals requested medical transportation, 26 trips were coordinated, 12 households received emergency food pantry, 14 adults received emergency food pantry, 14 children received emergency food pantry, 13 seniors received emergency food pantry, 1 households received clothing, household goods and furniture, there were 56 information and referrals, 1 emergency HEAP applications completed, 2 emergency furnace repairs, and $10 worth of non-perishable donations and $77.45 in perishable donations.

Supervisor Dezan then asked for the code officer’s report. Adam Trombley provided a full report which is attached to these minutes.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she was able to obtain records that were previously “misplaced” when she was able to go to Thelma LaBombard’s house. Joan and Linda are still sorting through the records and will have them to Bethany when they are finished. Joan talked about all of the veterans that the town has and had and how we are just continually losing them. This weekend they will be placing flags for the veterans.

Supervisor Dezan stated that the Youth report was that sign-ups are still going on for baseball and softball and if interested contact Jolie Sergeant. JR stated that sign-ups for the swim program are in the paper. Jason stated that we have a $5,000 grant from Complete Streets and we need to figure out what to do with it. He would like to put up a fence at the rec park and asked the board their opinion. Jason stated he would have pricing on this at the next meeting.

The next item on the agenda were council member reports:

James McNeil – James McNeil reported the following

Jim reported that he has been talking with the county trying to get a speed limit sign on his road, Brandy Brook, since there are none at this time. Jim wanted to commend Sharon, Larry, Joan and Adam for doing a good job.

Richard (JR) Trombley – JR Trombley reported the following:

JR stated that the fire truck that sat next to the Ellenburg Center Fire Department is going to be purchased by the county for $5,000.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated he went to the wind meeting at the beginning of the month, Eric Miller for Invenergy was trying to meet with each town individually instead of as a group. So that is in the works at this point. Jason stated that there is another wind meeting on June 13th – conference call – that Deryl and Jim and JR will need to attend.

Gary Bombard – Gary Bombard reported the following:

Gary had no report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Jason stated that Mindy Almodovar was going to stand and speak. Mindy stated she took a job for Solar Farms for New York. It is not a subscription or selling panels. The way they work is that they prepay your NYSEG bill and a week later, they show you what they prepaid, they take off 5% and then that’s the bill. It essentially saves NYSEG customers 5%. Mindy would like permission to be able to do this in Ellenburg. Mindy stated she would provide contracts and show the town what’s going on, and she is open to people viewing the contract and putting their opinions in. She is available for all questions and looks forward to talking with people. This program isn’t going to start until September. Town of Plattsburgh is allowing Mindy to go door to door, Jason has asked that Mindy submit a letter to the town clerk with the information about her vehicle and what she is doing. This will stay on file with the town clerk.
Joan stated that she found binders of Ellenburg Times newspapers from Thelma. Joan also stated that the fire department decided they were not doing a town wide garage sale so townspeople are putting it together and everyone is encouraged to help and make it better. It will be in the Adirondack Pennysaver up until the sale.
Jason stated that the parade and field day will be on August 25th and the clam chowder will be back.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:57 PM
Motion: Deryl Gregory Second: Gary Bombard

The next regular meeting will be held on June 18, 2019 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk