Minutes

The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
January 16, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Absent
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated that the mausoleum construction is still underway. The receivership has been extended until the end of June so we will not be taking over until July 1st.
John LaBarre stood and said not a lot has changed with the windmills but the application should be submitted in March to the state and to us as well. Once it has been submitted to a review board and accepted we will begin meeting on a more frequent basis. John said there is a lot of information in the document and it will be posted on their website so that anyone who wants to see it will be able to online and also in the town library. There has been more discussions on the host community agreement and there are more discussions that need to be had with the lawyers to resolve different issues. John stated that the town of Clinton is considering changing some of the wind turbine laws for the projects that are coming up. JR has asked Deryl to sit in on meetings that he and John will begin having about these projects. Deryl has accepted this role. Jason then asked if it is set in stone if all of the windmill locations provided will be where they actually go. John stated that the map they submitted is the layout they plan on but there could be problems that arise and changes could happen from that. JR asked how tall the turbines will be, John said the tallest tower could be 656 feet from the tip to the ground. He said there are 8 different turbines that they are considering at this time but the lowest would be 452 feet. John said they have submitted the PSS which laid out all the ground work for the studies. John said for more information you can check out the website bullrunwind.com.
The new plow truck has arrived and is working out well.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 18-19
To pay vouchers 1 to 33 in the General Fund in the amount of $38,406.05.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes

Resolution 18-20
To pay vouchers 1 to 25 in the Highway Fund in the amount of $82,920.20.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-21
To authorize the supervisor to sign contract with the Clinton Essex Franklin Library System and pay $500 for our financial commitment for calendar year 2018.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent

Resolution 18-22
To authorize the supervisor to sign contract with the JCEO and pay $26,153.00 (Tina Trombley’s Salary) for our financial commitment for calendar year 2018.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-23
To authorize the de-obligation of the capital expenditure of $13,600.00 leaving a total of $14,550.00 plus administrative, project delivery, and other soft costs, in accordance with the town of Ellenburg Housing Rehabilitation Program, for project #EB-16-05.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes

Resolution 18-24
To authorize budget transfer in the 2017 budget to close all accounts.
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent

Supervisor Dezan then asked if there was anything else for new business

Jason then asked Brad to talk about the shoulder machine. Brad said the shoulder machine we rent from Brunell’s every year, he is selling it. If he does sell it, Brad is not sure what we will use. Brad also stated that he will also be getting a packet for the warranties on that new truck. Brad said he will make sure the board each gets a copy of this. Brad also stated he got a notice about the storm Stella and there is some paperwork to fill out. Jason asked Brad to call Pat Bowen in Plattsburgh for help with this.

Resolution 18-25
To put a road widener out to bid in the Press Republican for the town highway department and wait for bids to come in.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes, LaBombard-Absent

Resolution 18-26
To allow the supervisor to pursue changing the street lights to LED lights through NYSEG.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes

Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent

Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January 2nd special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin had nothing to report at this time.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated we have had a few storms and it has been very busy for the guys.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of December 2017 there were 84 households receiving services, 5 seniors who requested medical transportation, 13 individuals who requested medical transportation, 3 households receiving emergency food pantry, 20 information and referrals, 6 HEAP applications completed, 2 emergency furnace repair/replacement applications completed, 34 Christmas bureau applications completed, 2 volunteers, 11 volunteer hours, and 3 nonperishable donations.

Supervisor Dezan then asked for the code officer’s report. James Tourville was absent this meeting.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that Ellenburg changed the spelling of Ellenburgh to Ellenburg in the years between 1880 and 1900. Joan and her husband and her would like to loan drums to the town that have both spellings of the name as a piece of history in the town hall. She said she thinks a case should be made for these to display them. The band that played in Ellenburg was called the Sheepskin band. Joan also stated that from 1907 to 1927 the town is missing marriage records. Since she is a member of ancestry.com she found records in New York state, and narrowed down to the county, and she went through to find all of the Ellenburg ones. She has written them down and they are in a binder. She was very happy to be able to do all of this work for the town.

Supervisor Dezan stated that the Youth report was that there was nothing new at this time. He said he was still getting prices on the bleachers. JR stated he found some and is hoping that the windmill company will assist with the costs of these.

The next item on the agenda were council member reports:

Dennis LaBombard – Dennis LaBombard was absent this meeting.

Richard (JR) Trombley – JR Trombley reported the following:

Ellenburg Depot had 107 calls this year, 14 times they came to Ellenburg Center, Lyon Mountain came to Ellenburg Center 10 times, Churubusco came to Ellenburg 41 times, and Ellenburg Center made 31 calls for the whole year because they only have 3 EMT’s. Which is why JR is pushing for a paid EMT service, and he has been doing work on this project.
Jason said we are also going to be re-writing our law on the windmills. JR is working on setting up meetings with the lawyers to resolve these issues.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated that when he was talking with Brad about the shoulder machine, it also came up that we should have a building to house our salt. Jason and JR responded there is a grant that will end up paying for most of this and we are working on it. Deryl also brought up a contract that was given to the board for the solar project with Gustafson. Deryl thinks we should act on this contract because it was tabled and we don’t want to delay. Jason stated we do have time to work on this and will get Gustafson here for next month so people can ask questions.

Gary Bombard – Gary Bombard reported the following:

Gary stated he turned in one light to be repaired. Jason stated that there is a program to switch all street lights in the town to LED but we would have to pay a $9,000 fee to do it. But Jason said we would need to put in for it ASAP if we want to do it.

Supervisor Dezan then opened the floor to questions and comments:

There were no public comments.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Richard (JR) Trombley

The next regular meeting will be held on February 20, 2018 at 7:32 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

  Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
February 20, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for those in Florida who are dealing with the school shooting events.

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason said that Mr. Sandy is here from Charlebois to answer any questions that you may have about the new truck and the warranties on it. Jason and Bradley then explained there thoughts and questions about the options to purchase an extended warranty on the truck and Bradley strongly believes we should do the full coverage option. Mr. Sandy then explained the specifics of the warranties. Board members all weighed in with questions and comments about the options. This would be for the new truck that the town just got. Jason has asked that we table this decision until the March meeting, but further discussion arose leading to a resolution listed below.
Jason then stated that Eric Miller is here to give an update on what is going on with Invenergy. Jon LaBarre is the lead developer for the bull run project, but Eric is responsible for four of these projects in New York. Eric stated that there is a process for this project and that he met with JR and Deryl this morning to give them a more in depth explanation. Eric then had some drawings he showed to the board and said that the final application should be submitted no later than April. He said they are still looking at the turbine they want to use here and they are thinking it will be over 600 feet tall for this area. The thought is that there will be a site certificate by June 2019. The goal is to have the project complete by December 2020. Eric then talked in more detail about the project and stated they have been trying to get in contact with Eric Gustafson and he has had no luck but are hoping they can meet with him in March. There are supposed to be 26 in Ellenburg, Mooers is supposed to have 42, town of Clinton has 57 and 14 in Altona. Eric said they took the host agreement and ran the numbers and explained how much money the host agreement and pilot agreement would be to the Town of Ellenburg. Eric said he would provide the host agreements to all of the towns so we can compare ours. JR then asked Eric to explain how much the Northern Adirondack school gets from these agreements. Eric stated that in the first year they would get $1.4 million and it would go up from there. Schools, counties and towns would gain $3.6 million per year. Jason asked if they took into consideration when they did the mapping with how much larger these turbines are. Eric said there are analyses based on a turbine falling over and the risk is extremely small. Joan Hobbs then asked what happens to the windmills after 20 years. The response was that the plan is not to take them down and that they should be still making electricity. Theoretically you maintain them and replace what needs to be replaced and make electricity forever. Eric said if there is interest that the Town should write a letter to the siting board with any questions and concerns. More people who live in the town then asked more questions of Eric Miller.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 18-27
To pay vouchers 34 to 69 in the General Fund in the amount of $20,276.52.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 18-28
To pay vouchers 26 to 52 in the Highway Fund in the amount of $147,272.20.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-29
To authorize the Supervisor to sign the contract with the North Country Life Flight and pay $1,000 for our financial commitment for calendar year 2018.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-30
To pay $500 to the NAC wrestling association for their share of the 2018 youth budget.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-31
To pay 2018 town basketball coaches.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, LaBombard-Yes, Bombard-Yes

Resolution 18-32
To put in the newspaper bids on the four-wheeler that was abandoned in the town of Ellenburg (as is).
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-33
To change the codes officer from Jim Tourville and Rolland Thomas to just Rolland Thomas ONLY – effective immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-34
To authorize the supervisor to sign contract with Tedford Consulting to do grant writing for Salt/Sand and Storage Building
Motion: Deryl Gregory Second: Dennis LaBombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-35
To authorize the supervisor to sign contract with Pease and Gustafson to do legal services for Solar zoning laws in Ellenburg.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-No, LaBombard-Yes

Resolution 18-36
To purchase the extended warranty on the truck from the previous discussion for a total of $6,450.00.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-37
To authorize a bank card to the Town of Ellenburg highway department from the NBT bank account with a limit of $2,500.00.
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-38
To award the bid to Andy Arno on the single axle and tandem dump trucks.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-39
To accept the bid for $7,500 for the road widener.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Supervisor Dezan then asked if there was anything else for new business

Gary asked about getting a debit card for Brad to purchase things that he needs with vendors who do not have a credit relationship with the Town. The bank card would be used as petty cash for the highway department. This will be made in to a resolution. The card would be kept locked in the supervisor’s office.

Supervisor Dezan then read the monthly financial report.
Motion: Dennis LaBombard Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Supervisor Dezan asked for a motion to pass the minutes from the January regular meeting.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she has nothing to report.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated we would now open the bids for the equipment that we offered in the newspaper. Bethany Fortin then read the bids aloud.

JCEO report was next on the agenda, the report was not available.

Supervisor Dezan then asked for the code officer’s report. Jason then read a report that Rolland sent to the board for the meeting. He will be in the offices on Wednesday afternoons and can be reached at 518-651-5225.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that last month we discussed the drums that she has at her home. She stated that she looked into the matter and it was January 26,1894 when the h was dropped from Ellenburg and it was due to the population. Joan said she received a phone call from a student writing their thesis on the soil in Ellenburg and wants to come out here and study it. She said she also sent him a photo of the old Creamery. She said she also received a phone call from someone in Massachusetts who inherited some old postcards and photos of Ellenburg places and he will be sending these to Joan. She also stated she received ledgers from a woman who had them from the blacksmith shops in town. In another e-mail, from Gary Bombard, she received some pictures and obituaries that the town will now have. In the blacksmith box there was some postcards as well and very neat things the town will now have.

Cindy Rowe then stood to talk about her home in the Depot that was built in 1906, she bought it in 77, she sold it in 2005 and made sure when she left that the house was in tip top shape. In the end of the 80’s and in to the 90’s they ran a bed and breakfast and during that time they had people from 30 different states and 9 different countries and 6 provinces of Canada. She has the register book of all of the guests they had over the years. She wanted to share the history of the house so that people knew about the McGregor house. She wanted to tell everyone how many people travel on Route 11.

Supervisor Dezan stated that the Youth report was that basketball is finishing up and baseball and softball will be starting up. We are also looking more about purchasing bleachers.

The next item on the agenda were council member reports:
Dennis LaBombard – Dennis LaBombard reported the following

Dennis reported that he got a letter from the program that they use for the court system which says that the court system is now going to be owned by the State of New York and will now save the municipality a lot of money through the year.
Dennis asked if we had done anything more with the heating for the municipal building and Jason responded we now need to ask for bids for people to fix it. We will be putting in a propane boiler so that every room has their own zone.
Last year we paid $5,700 for elections and this year we only paid $2,400 by having only one district.
Jason brought up that he would like to test the building across the road for asbestos so that we can tear it down and put up a building for Kevin to work out of. This will be tabled until next month.

Richard (JR) Trombley – JR Trombley reported the following:

The mausoleum work is still underway, they still need to tape and paint, floor prep, mechanical exhaust system, tile floor installation, roofing and crematory construction.
JR wanted to thank Deryl for helping with the wind turbine project.

Deryl Gregory – Deryl Gregory reported the following:

No report at this time.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

No public comments

Supervisor Dezan then closed the floor as there were no public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 8:15 PM
Motion: Gary Bombard Second: Dennis LaBombard

The next regular meeting will be held on March 20, 2018 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
March 20, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call: Jason Dezan Yes
Dennis LaBombard Absent
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

John LaBarre stated he followed up with Gary after the last meeting and gave him the photo simulations to add to the website. In addition they are still working on the paperwork for the application. Next Wednesday, March 28, 2018 both of the lawyers are supposed to meet. Deryl added that they worked on a letter to let the siting board know they are interested in future projects to show support.
Jason added that the mausoleum is being renovated still and that they are working on the floors. Jason added that they are advertising for a full time maintenance position. This person would be in charge of the mausoleum and also other areas in the town. Jason wants to have someone trained before we take over the mausoleum.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 18-40
To pay vouchers 70 to 94 in the General Fund in the amount of $28,611.52.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes
Resolution 18-41
To pay vouchers 53 to 80 in the Highway Fund in the amount of $52,803.82.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Absent, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-42
To authorize the Capital Expenditure of $59,500.00 plus administrative, project delivery, and other soft costs, in accordance with the Town of Ellenburg Housing Rehabilitation Program, for Project #EB-16-07.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent

Resolution 18-43
Accept resignation for justice Ken LaFave effective March 1, 2018.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-44
Accept resignation for Court Clerk Lori Drown effective March 15, 2018.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes Trombley-Yes, Dezan-Yes, LaBombard-Absent, Bombard-Yes

Resolution 18-45
Place a justice position on the ballot for 2018 November election as four-year term starting January 1, 2019.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Abstain, LaBombard-Absent

Resolution 18-46
2018 Budget Transfer
Note: See Attached
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-47
To conduct a public hearing on April 11th, 2018 at 6:00 PM for placing a moratorium regarding solar power in the Town of Ellenburg followed by a town meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Absent

Resolution 18-48
To hold a public hearing on April 17th at 6:00 PM for the consideration of abandoning Sharett road and/or McCoy Road.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-49
Upon the completion of training for the justice position, Rolland Thomas will be appointed as the town justice for the remainder of 2018.
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Absent, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Absent

Supervisor Dezan asked for a motion to pass the minutes from the February regular meeting.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: LaBombard-Absent, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she has contacted the school about getting a young politicians club. The guidance counselor responded promptly and said it would be in the hands of the social studies teachers to reach out and she has not heard anything. She reached out to them in November/December of 2017. She will be sending another follow-up email.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright said he is ready for winter to be over and that he commends the highway guys on all of the snow they have had to plow this season.

JCEO report was next on the agenda. The report was not available at this time.

Supervisor Dezan then stated there was no code officers report at this time.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that Bethany had sent her an email request and she found the information about this individual but it turned out they were from Ellenville rather than Ellenburg. Joan also stated that the student she had talked about last month from Utah did end up coming out to Ellenburg this week and she spent hours with him to give him the information he was looking for. Joan stated she is leaving Monday morning and will be gone for two months. For Memorial Day, Terry Cayea is going to take lead with the cub scouts to put the flags out and has talked with a few other individuals to ensure everything will be taken care of for Memorial Day weekend while she is gone.

Supervisor Dezan stated that the Youth report was that baseball and softball sign-ups are coming up and Jolie Sergeant is in charge of that. Jason stated that he went to the VFW last night and they volunteered to pay $700 for the hats. Uniforms will be taken care of by different businesses in town and all businesses will be asked.

The next item on the agenda were council member reports:

Dennis LaBombard – Dennis LaBombard reported the following

Dennis was absent this meeting.

Richard (JR) Trombley – JR Trombley reported the following:

JR stated that he keeps getting a phone call about the bleachers and whether or not we have moved to purchase these or not. There was a brief discussion and it was decided that at April’s meeting there will be a decision on the bleachers.
JR stated that the Mat Cat wrestling tournament is this weekend.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated he and JR went to the wind meeting in the town of Clinton a couple of weeks ago.
Knights of Columbus normally puts on a few dances in the summer but the key member in the band is 91 and is thinking about not playing anymore. But they have gotten them to stay on board for a while longer and there will be new hours for the dance so the hours will be 3:00-6:00 (will be confirmed at a later date) if anyone is interested please come and check it out.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

Betty Bulriss asked if the town codes were going to be put on the website. Jason asked Gary to get with Rolland Thomas about this. Anyone who wants the zoning laws can see Jason.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:39 PM
Motion: Richard (JR) Trombley Second: Gary Bombard

The next regular meeting will be held on April 17, 2018 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

  Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Public Hearing
April 11, 2018 at 6:00 PM

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan stated this meeting would be a meeting on the solar issue. This will be to discuss the temporary moratorium on solar power in the town of Ellenburg.

Attorney Gustafson suggested this for the town until the correct zoning laws are in place for solar.

The moratorium only lasts until October.

There was a session for questions and answers from the town to the town board.

Jason then read the local law to all of those present.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 6:31 PM
Motion: Deryl Gregory Second: Richard (JR) Trombley

The next regular meeting will be held on April 17, 2018

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Special Meeting
April 11, 2018 at 6:35 PM

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan opened the meeting to discuss the passing of local law number 1 of 2018 in the town of Ellenburg.

Jason asked for any questions or comments. There were none.

Supervisor Dezan then asked if there was a motion to accept this local law number 1 of 2018.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Dezan-Yes, Gregory-Yes, LaBombard-Yes, Bombard-Yes, Trombley-Yes

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 6:38 PM
Motion: Gary Bombard Second: Deryl Gregory

The next regular meeting will be held on April 17, 2018

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

  Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Public Hearing
April 17, 2018 at 6:00 PM

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

Supervisor Dezan stated this meeting would be to discuss abandoning the Charette and McCoy Road because of the wind towers.

Deryl Gregory then explained why this needs to be done for the wind tower project. Richard (JR) Trombley additionally helped explain. Deryl stated the town is abandoning a road that has been abandoned for some time anyhow. Gary then asked what happened to the road for people that have property on it and the answer was that the property owners will have to maintain the roads.

There was a session for questions and answers from the town to the town board.

Supervisor Dezan asked if there was a motion to adjourn the meeting. All were in favor. The meeting was adjourned at 6:10 PM

The next regular meeting will be held on April 17, 2018

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
April 17, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated that there was a public hearing on April 11th where we passed local law 1 to pass a moratorium on solar projects until October 1, 2018 until the new laws and regulations are in place.
Jason stated that he sat with a team from Albany on audits of the first grant program for the community program and it went very well. Friends of the north country had all of their paperwork in order and it was a very fast process to give the auditors all of the information they needed. That closed out 2014 grants, 2016 will be next and we may be applying for another round.
Jon LaBarre then stood to speak about the wind project, but there has been a hold on the application due to comments they received back and are trying to handle those before the application is submitted. The goal will be to have less comments when they submit and the target is to submit by June 1st and it will be about a year long process. He said they are about 90% there but need to make a few changes. They are still working with vendors, the latest is a 4.8 megawatt machine but the decision will not be made until they get closer to a construction date. He said that they had bid into some contracts about who will buy the power and they have not had anyone yet be interested but there will be another round for them to bid on but it will probably add another year to the project. One of the main things is having someone to sell the power to.
Jon LaBarre then talked about solar. He said that Invenergy is now interested in running a solar project, looking at 170 megawatts and depending on the technology they use, it could range between 850 to 1500 acres of solar panels. There would be setbacks from the wind turbines so they are trying to figure those details out but wanted to bring this to the attention of the town once they decided to move forward with this project. The next wave in New York is solar. He said by the next meeting he can bring more information to do more of a presentation. There will be an open house this summer and the information is already on the website, bullrunsolar.com. Jon stated he met with Gustafson and gave some information on the host agreement for the town. JR asked if there was any information about the money that the town is requesting for the agreement, a brief discussion was had on this but Jon said at this time he does not have a good handle on what it will be at this point.
Jason stated that the project on the mausoleum is still on going but the progress that has been made looks very, very good and encouraged everyone to go down and look at it. Jason mentioned there is a memorial for veterans that is outside that he would like to be moved inside so it will be protected. Jason said he got a quote for taking a tree out and making a parking lot but the quote was too high.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 18-51
To pay vouchers 95 to 127 in the General Fund in the amount of $18,649.56.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 18-52
To pay vouchers 81 to 99 in the Highway Fund in the amount of $21,021.43.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-53
To rescind Resolution 18-49 to appoint Rolland Thomas to justice position.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Abstain

Resolution 18-54
To providing the current court clerk Dennis LaBombard with a stipend of $5,000 for ¾ of the year for the additional work he is performing, and at the end of the year, his salary will go back to what it originally was. That should be made very clear in this resolution – that the stipend the court clerk will be receiving is only for from the date of this resolution which is March 15, 2018 until the end of the year December 31, 2018, and then everything will go back to the normal amount of January 1, 2019.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Abstain, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-55
To providing the current Judge Prevo with a stipend of $5,000 for ¾ of the year for the additional work he is performing, and at the end of the year, his salary will go back to what it originally was. That should be made very clear in this resolution – that the stipend will be receiving is only for from the date of this resolution which is March 1, 2018 until the end of the year December 31, 2018, and then everything will go back to the normal amount on January 1, 2019.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, LaBombard-Abstain, Bombard-Yes

Resolution 18-56
To adopt the sub-redevelopment block recipient monitoring policy for the community development block grant #363HR304-16 housing rehabilitation program.
Motion: Dennis LaBombard Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-57
To hire DJ Flash (Kevin Bosley) for 2018 Ellenburg Town Parade (August 26, 2018) at a cost of $400.
TABLED
Motion: Second:
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-58
To hold a public hearing on May 1, 2018 at 6:30 PM on local law titled a local law to protect against potentially hazardous storage or spreading of biosolids, followed by a town meeting.
Motion: Deryl Gregory Second: Dennis LaBombard
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-59
To place in newspaper that we are accepting bids for a one-ton pickup truck, 4 wheel drive single wheeled 8 ft long-bed with 8.5 V plow to be paid for from savings
Motion: Dennis LaBombard Second: Gary Bombard
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-60
To abandon the McCoy and the Charette Road in Ellenburg.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-61
To purchase four bleachers from The Park Catalog.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-62
To appoint Gary Bombard and Richard (JR) Trombley to audit the court records.
Motion: Deryl Gregory Second: Jason Dezan
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Abstain

Resolution 18-63
A resolution supporting police benevolent association of New York State, Inc. to increase department of environmental conservation forest rangers.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-64
To authorize the capital expenditure of $32,400.00 plus administrative, project delivery, and other soft costs in accordance with the Town of Ellenburg Housing Rehabilitation Program, for project #EB-16-08.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-65
To hold a public hearing on May 15th, 2018 at 6:00 to discuss the midpoint of the CDBG EB16.
Notes: This will be put in the paper by Friends of the North Country
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Supervisor Dezan asked for a motion to pass the minutes from the March regular meeting and special meetings.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated she had no report at this time.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright reported that he would like it to stop snowing. Brad also stated that when we had the storm in March, he borrowed the school’s pusher to push back the banks and they had all the banks pushed back in 5 days. He said the town can purchase one for $3,900 or $3,700. Jason asked Brad to come with the quotes to the town board and a resolution will be made next month. JR asked about the amount of overtime this year compared to last year, Brad said there is not a whole lot of difference. Jason added that they had a good conversation this morning with the consultant who is helping to get the salt shed and we are making progress on that.

JCEO report was next on the agenda. JCEO report was not available this month.

Supervisor Dezan then asked for the code officer’s report. Rolland Thomas sent a report. See attached.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.

Supervisor Dezan stated that the Youth report was that there was nothing new to report. They are still taking sign ups for softball and baseball.

The next item on the agenda were council member reports:

Dennis LaBombard – Dennis LaBombard reported the following

Dennis asked that the municipal building needs a bulletin board for all of the state signs that are on the wall.

Richard (JR) Trombley – JR Trombley reported the following:

JR reported that they are trying to group the two fire departments in Ellenburg, so that everyone is cross-trained at both stations. But this is early talks and nothing has been decided yet.

Deryl Gregory – Deryl Gregory reported the following:

Deryl stated that he and JR went to the wind meeting in the town of Clinton two weeks ago.

Gary Bombard – Gary Bombard reported the following:

Gary put in a request to get the light removed from the street that Joan lives on but he has not heard anything back yet.

Supervisor Dezan then opened the floor to questions and comments:

There were no questions/comments.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:50 PM
Motion: Richard (JR) Trombley Second: Gary Bombard

The next regular meeting will be held on May 15, 2018 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg Office of the Town Clerk

Minutes of the Town Board Public Hearing May 15, 2018 at 6:00 PM

Roll Call: Jason Dezan Yes Dennis LaBombard Yes Richard (JR) Trombley Yes Deryl Gregory Yes Gary Bombard Yes

Supervisor Dezan stated this meeting would be to discuss the halfway point of the CDBG grant that the town has. Jason then turned the floor over to Brandon Bruce from Friends of the North Country.

Brandon Bruce then stood and spoke about the town of Ellenburg’s grant and the progress we have made. The goal was to do 12 units, 3 units are complete, 1 is in construction, 2 are in contract, 1 is at board approval, and 2 units are at bid stage. The grant was for $500,000. Brandon spoke a little more about specific projects and asked if the board had any questions. Deryl Gregory asked if there was another round that we could apply for another grant. The consensus was that we would be applying for another one.

Brandon asked if there were any final questions. There were not.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 6:15 PM Motion: Deryl Gregory Second: Gary Bombard

The next regular meeting will be held on May 15, 2018

_____________________________________ Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg Office of the Town Clerk

Minutes of the Town Board Public Hearing May 1, 2018 at 6:30 PM

Roll Call: Jason Dezan Yes Dennis LaBombard Absent Richard (JR) Trombley Yes Deryl Gregory Absent Gary Bombard Yes

Supervisor Dezan stated this meeting would be to discuss the possibility of a local law on biolsolid use in the town of Ellenburg. Supervisor Dezan stated that Attorney Bowitch would give more information about the law.

Mr.Bowitch explained that the zoning code currently prohibited septage in any zone, which was challenged in 2015 and in December 2016 a ruling was issued that the prohibition was an unreasonable restriction on farming. The town then began trying to address the issue of biolsolids in each zone. Mr.Bowitch went in to further detail to say that proposal for this law are concerns about pathogens, environmental contamination, but it exempts residential septic systems, and does not bar normal use of regular agricultural products. The idea of the law is to protect the members of the town and not to restrict farming in any way. Mr. Bowitch then went through the law and explained it further.

Supervisor Dezan stated this law would be for any biosolids brought in by any company to the Town of Ellenburg.

There was a session for questions and answers from the town to the town board.

Tom Murnane, attorney for Casella Waste then spoke about his understanding of the law. He stated that there were no conditions stated in the law that is proposed about how to obtain a permit. He stated there are no standards in the law, and expressed some other thoughts and concerns that could be voiced with Ag and Markets.

Mr.Bowitch then commented on the points that were made.

There was a discussion between the board and the legal representation present. Supervisor Dezan stated that the board would use the comments made at this public hearing and adjust the draft of the local law and reconvene at a later meeting.

More comments were made from Casella to the board about concerns of the wording of the draft of the local law as it is presented tonight. One of the points is that they would like the period of time before use extended from 21 to 30 days or possibly longer. Another point was made about “immediately” spreading the material and then till. It would make more sense that the farmer would spread all of the material, and then till all of the material. Another point was made in reference to the requirement for a letter from DEC within 60 days. Casella is unsure if DEC would even be willing to make a letter such as this. Another point is that no where in the legislative findings does it state that this material is of value to the farmers in the town. Another question that was asked is why would we need another public hearing at the time of application if all of the requirements have already been satisfied. Another point would be the process for renewal of the application. Another point was made to the open ended-ness of the monitoring that is required by the local law.

Attorney Bowitch did respond to all of the above points that were made by Casella and other members of the board. All of these points will be taken into consideration and the local law draft will be adjusted.

Supervisor Dezan then asked for town members thoughts. The thoughts of a particular town constituent were that some of the zoning board members were not going to give in to the use of this product no matter the law.

There were many points made that were valid and will change the draft of this law.

Supervisor then asked if there were any more questions or public comments. There were none.

Supervisor Dezan asked if there was a motion to adjourn the meeting. Richard (JR) Trombley made a motion and Gary Bombard seconded. All were in favor. The meeting was adjourned at 7:50 PM

The next regular meeting will be held on May 15, 2018 _____________________________________ Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg Office of the Town Clerk

Minutes of the Town Board Regular Board Meeting May 15, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call: Jason Dezan Yes Dennis LaBombard Yes Richard (JR) Trombley Yes Deryl Gregory Yes Gary Bombard Yes

The first item on the agenda was old business. Supervisor Dezan then opened the floor to old business  Jason stated that the mausoleum is still being worked on. JR stated that there is still a lot of work to be done and the grass needs to be cut. Deryl stated that there are a few cracked stones/plates but new ones have already been ordered in case anyone is concerned about this. Jason stated that we needed another person down there and Steve Danussi Jr. got the job at the mausoleum as a care taker, he was hired by Connie.

Supervisor Dezan then opened the floor to new business The resolutions are the next topic of discussion:

Resolution 18-66 To pay vouchers 128 to 153 in the General Fund in the amount of $14,273.64. Motion: Deryl Gregory Second: Gary Bombard Vote: Trombley-Yes, Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 18-67 To pay vouchers 100 to 116 in the Highway Fund in the amount of $49,701.31. Motion: Dennis LaBombard Second: Gary Bombard Vote: Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-68 To adjust April 2018 General Fund vouchers from $18,649.56 to $17,849.96 difference of $399.60 (Payment to NYS Taxation was taken from wrong fund). Motion: Deryl Gregory Second: Gary Bombard Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Resolution 18-69 To allow for budget transfer (NYS Disability) Note: See Attached Motion: Richard (JR) Trombley Second: Gary Bombard Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-70 To authorize the capital expenditure of $111,200.00 plus administrative, project delivery, and other soft costs, in accordance with the Town of Ellenburg Housing Rehabilitation program, for Project #EB-16-09 Discussion: The board had a brief discussion regarding specifics of this project. Motion: Deryl Gregory Second: Gary Bombard Vote: Gregory-Yes, Trombley-No, Dezan-Yes, LaBombard-No, Bombard-Yes

Resolution 18-71 A resolution acknowledging the required examination/audit was conducted on the 2017 Court Records Motion: Deryl Gregory Second: Jason Dezan Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombardAbstain

Resolution 18-72 Authorizing the highway superintendent to proceed with the application on a government dozer for approximately $3,600. Note: There was a brief discussion about the need of the town to have a dozer. Motion: Dennis LaBombard Second: Deryl Gregory Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Resolution 18-73 To allow the highway department to have two signs made and put the two memorial signs on Cold Springs Road on each end for Corporal Gerard McDonald. Motion: Dennis LaBombard Second: Deryl Gregory Vote: LaBombard-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes

Supervisor Dezan then asked if there was anything else for new business  Jason then said he would turn the floor over to Jon LaBarre. On the wind project: Jon gave an update on the application and stated that his colleagues had recently gone down to the capital to gain support to keep a tight timeline. Jon also stated that the town should be receiving a check that the wind project is giving to the youth. Jon said that $750 would be for anything related to the youth sports program and $3,000 would be for the swim program. Jon then began discussing the solar project that his company is taking on. Jon gave a summary of the project and said it is emulating the wind project. Those who are involved in the wind project would also be offered to be in the solar project. A project of this size, about a 1,000 acres of panels, is a very large project, in fact one of the largest. It has not been decided if these will be fixed panels or not. Of course, this would be similar to the wind project and would be very beneficial for the town. Jon presented the board with an informational packet and it will be attached to these minutes. Jon said a benefit of running parallel with the wind project is that many of the same studies can be used. The current goal for construction of this solar project is 2021. Board members then asked a few questions.

Supervisor Dezan then read the monthly financial report. Motion: Gary Bombard Second: Dennis LaBombard Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Supervisor Dezan asked for a motion to pass the minutes from the April public hearings, regular meeting and special meetings. Motion: Deryl Gregory Second: Gary Bombard Vote: LaBombard-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin had nothing to report.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated that the sweeping was completed this morning. Next will be to start on the dirt roads. The Sears road is ready to pave. In the first or second week in June, there will be a safety meeting for the highway department and the meeting this year will be on CPR at Pecks.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of April there were 58 households receiving services, 10 seniors who requested medical transportation, 10 individuals who requested medical
transportation, 8 households receiving emergency food pantry, 2 households receiving clothing, 23 information and referrals, 2 Emergency Heap Application completed, 1 Emergency furnace repair/replacement, 2 non-perishable donations and 1 perishable donation.

Supervisor Dezan then asked for the code officer’s report. Rolland Thomas was absent this meeting.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.

Supervisor Dezan stated that the Youth report was that sign-ups are still going on for baseball and softball and if interested contact Jolie Sergeant. The bleachers should be here any day now.

The next item on the agenda were council member reports:

Dennis LaBombard – Dennis LaBombard reported the following  Dennis wanted everyone to be aware that the court mailbox has just been brought up as an issue. The court has to pick up their mail at LaBarre’s store. It has been discovered that half of the mail has been going to an outside box at the municipal building and there were pieces of mail dating back to August of 2017. Jason has suggested the board step up and change the post office situation in the town. Jason will come back with more information.

Richard (JR) Trombley – JR Trombley reported the following:  The bleachers should be here this week. The landscaping needs to get done at the mausoleum.

Deryl Gregory – Deryl Gregory reported the following:  Deryl stated he went to the wind meeting. Also, next Thursday is the school fair.

Gary Bombard – Gary Bombard reported the following:  At this time Gary is still waiting for a light to be moved that he has requested. Jason stated that the LED lights may be done cheaper because all of the towns are wanting to do it.

Supervisor Dezan then opened the floor to questions and comments:
 There were some questions regarding one of the projects that the board approved through the housing grant.  There was another question regarding the removal of stone walls on the Tacey road and why. Bradley stated it is because of the drifting.

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:45 PM Motion: Deryl Gregory Second: Dennis LaBombard

The next regular meeting will be held on June 19, 2018 at 6:30 PM

_____________________________________ Bethany Drown Fortin, Ellenburg Town Clerk

Town of Ellenburg
Office of the Town Clerk

Minutes of the Town Board
Regular Board Meeting
June 19, 2018 at 6:30 PM

Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.

Roll Call:    Jason Dezan                             Yes
                   Dennis LaBombard                  Yes
                   Richard (JR) Trombley             Yes
                   Deryl Gregory                          Yes
                   Gary Bombard                         Yes

The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business

Jason stated he had no old business at this time.
John LaBarre then stood and stated that he had the checks for the town, one for $750 towards sports activities and a donation of $3000 for the swim program. John then presented the checks to Jason Dezan. John stated there is not much new on the wind project but that the solar project is progressing and the town should have received documentation on this. Jason stated he did receive it. John also stated they are working to inform everyone of the project and are thinking they will have an open house in August so that the public can see and ask questions.

Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:

Resolution 18-74
To pay vouchers 154 to 187 in the General Fund in the amount of $26,201.97.
Motion: Dennis LaBombard Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes

Resolution 18-75
To pay vouchers 117 to 134 in the Highway Fund in the amount of $32,651.03.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes

Resolution 18-76
To place in newspaper bids to paint exterior walls, eaves and roof of the town hall.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes, LaBombard-Yes

Supervisor Dezan then asked if there was anything else for new business

There was no other new business at this time

Supervisor Dezan then read the monthly financial report.
Motion: Dennis LaBombard Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes

Supervisor Dezan asked for a motion to pass the minutes from the May regular meeting and special meetings.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes

Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she had sent a notice to the Press Republican to accept a bid for Kevin’s new truck that the board had approved for last month’s meeting and that we never received any bids. Bethany was informed by Jason Dezan to mail letters to all surrounding area dealerships and let them know that the town is open for bids on this new truck. Bethany asked the board to let her know the dealerships where they would like the letters mailed. The board answered that Bailey Motor Company, Parker’s Chevrolet, Riley Ford, Knight Automotive, Ellis Automotive, and Plattsburgh Ford should be mailed the letters.

Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.

JCEO report was next on the agenda. Supervisor Dezan then stated that for the month of May there were 78 households receiving services, 10 seniors who requested medical transportation, 15 individuals who requested medical transportation, 3 households receiving clothing, or household goods, 43 information and referrals, 1 emergency HEAP application completed, 5 volunteer hours, 3 non-perishable donations, 2 perishable donations, 57 monthly total trips.

Supervisor Dezan then asked for the code officer’s report. James Tourville and Rolland Thomas were absent this meeting and did not send a report.

Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she put flags out for Memorial Day at the cemetaries. Joan named all of the individuals who were able to help with the flags and was very appreciative of all of them and the help they provided. Joan and her husband are in the process of mapping out the military vets that are in Sheldon Hill and St.Edmunds cemetary. Joan also stated that she helped a family find there father and aunt they didn’t know about in the old records books. The Clinton County Historical Society contacted Joan about war veterans so they could be published in the book. Joan was able to provide this information and they also approached her about things we could display in their museum for people to see. Joan also commended Gary on his upkeep of the website. JR asked Joan to please work with Larry Cayea on the sign that has been discussed in previous meetings.

Supervisor Dezan stated that the Youth report was that baseball and softball were still going on.

The next item on the agenda were council member reports:

Dennis LaBombard – Dennis LaBombard reported the following

Dennis reported that the mail is still an issue. He brought a pile of mail that went to JCEO mailbox that were all for different people around the town. The mail is an issue and it still needs to be talked about with the post master in Ellenburg. Jason stated he would work more on this ongoing issue.

Richard (JR) Trombley – JR Trombley reported the following:

No report at this time.

Deryl Gregory – Deryl Gregory reported the following:

No report at this time.

Gary Bombard – Gary Bombard reported the following:

No report at this time.

Supervisor Dezan then opened the floor to questions and comments:

There were no public comments

Supervisor Dezan then closed the floor as there were no more public comments.

Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Richard (JR) Trombley

The next regular meeting will be held on July 17, 2017 at 6:30 PM

_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk