The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Reorganizational Meeting
January 8, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan stated to the Board that this is an organizational meeting, therefore new business would be next on the agenda.
Supervisor Jason Dezan stated to Bethany Fortin, Town Clerk, that he no longer wants to vote on resolutions unless there needs to be a deciding vote.
Resolution 19-1
Monthly Board Meetings will be the third Tuesday of each month at 6:30p.m
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-2
To accept the payroll schedule for 2019
Payroll to be every other Thursday – Starting January 3, 2019
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-3
That the town board authorizes prepayment of insurance, utility bills prior to monthly board meetings
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-4
Town Board Committee Appointments
Gary Bombard Lighting District
Website Coordinator
Dennis LaBombard Community Volunteer Events
Municipal Center
Richard (JR) Trombley Fire Departments
Highway Department
Windmill Liaison
Deryl Gregory Northern Adirondack Central School
Community Events
Zoning
Windmill Liaison
Jason Dezan Youth Commission Liaison
Building and Grounds
Art Council
Funding and Grants
Budget Officer
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-5
Appointment of personnel to Town Offices
Richard Trombley (JR) Deputy Town Supervisor
Michelle Dezan Secretary to Supervisor
Russ Bilow Town Accountant
James Coffey Town Attorney
Stephen LaClair Deputy Highway Superintendent
Stewart Seguin Town Assessor
Shannon Seguin Assessor Clerk
Lori Drown Deputy Town Clerk
Shannon LaBarge Deputy Town Clerk
Bridgette Coolidge Deputy Town Clerk
Sharlene Stanley Tax Collector
Adam Trombley Code Officer
Joan Hobbs Town Historian
Dawn Gregory Dog Control Officer
Kristie Drown Librarian
Barb Leonard Librarian
Jason Dezan Youth Director
Michelle Dezan Deputy Youth Director Secretary
Jolie Sergeant Rec. Assistant(Basketball, Baseball, Softball Programs)
Heather Magoon Rec. Assistant (Soccer Program)
Margaret Hogan Rec. Assistant (Swim Program)
Dennis LaBombard Court Clerk
Sandra Trombley Court Clerk
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-6
Appointment of Assessment Review
Brian Kourofsky Jacques Pepin Andrew Bleakley Delbert Hart
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-7
Mileage paid to town employees in discharging their duties is 50 cents per mile excluding bank deposits
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-8
Appointment of the Press Republican as town official Newspaper
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-9
The designation of Depository be the NBT Bank (Route 11, Ellenburg Depot, NY 12935)
Motion: Ricchard (JR) Trombley Second: Dennis LaBombard
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-10
Re-adopt the Town Procurement Policy
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-11
Re-adopt the Town Code of Ethics Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-12
Authorizing the Highway Superintendent to purchase equipment, tools, and implements during the year without prior approval of the Town Board in conjunction with the Town Procurement Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-13
To continue using petty cash for the Town Clerk’s Office and Tax Collector’s Office and the Court Office
Town Clerk = $100 Tax Collector = $200 Justice Court = $200
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Abstain, Bombard-Yes, Gregory-No, Trombley-Yes, Dezan-Yes
Resolution 19-14
Resolution authorizing the Supervisor to enter into Agreement with James J. Coffey, Esq. to provide legal services
Whereas, the Town Board of the Town of Ellenburg wishes to retain the services of James J. Coffey, Esq. as an independent contractor that is appointed official to provide legal services on behalf of the Town
Whereas, James J. Coffey, Esq. has offered to provide legal services to the town.
Whereas, the Town desires to retain James J. Coffey to perform legal services
Now therefore, the Town Board of the Town of Ellenburg in regular session duly convened does hereby:
1. Authorize the Supervisor to execute the attached Agreement with James J. Coffey, Esq. to furnish and perform Legal Services for the Town which are the subject of the attached Agreement.
2. For the above services as outlined, the Attorney will submit an appropriate voucher to the Town for audit and payment of the Legal Services rendered during the prior month.
3. James J. Coffey, Esq. will be entitled to protection under the Public Officials Liability Policy of the Town.
4. This Resolution shall take effect immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-15
Resolution authorizing Supervisor to enter into Agreement with Jacqueline M. Kelleher, Esq. (STAFFORD, OWENS, PILLER, MURNANE, KELLEHER & TROMBLEY, PLLC) to provide legal services for labor negotiations for the Town of Ellenburg. (see attached)
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-16
To authorize the supervisor two sign into contract for one year commencing January 1, 2019 to December 31, 2019 with NORTH COUNTRY LIFE FLIGHT, INC and allocate the sum of $2000 to the party of the second part.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-17
To place out for advertisement in paper, website, and posters around town looking for zoning board members, this is a volunteer position and we currently have three vacancies.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-18
The Code Officer is mandated to attend every zoning board meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
To place out for advertisement in paper, website, and posters around town looking for ethics review board members, this is a volunteer position and we currently have three vacancies.
Motion: Rihard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
As of January 1, 2019, the Town Board of the Town of Ellenburg is effectively the planning board for the town.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
There was a motion to adjourn the meeting. The meeting was adjourned at 7:28 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on January 15, 2019
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Reorganizational Meeting
January 8, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance.
Roll Call: Jason Dezan Yes
Dennis LaBombard Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan stated to the Board that this is an organizational meeting, therefore new business would be next on the agenda.
Supervisor Jason Dezan stated to Bethany Fortin, Town Clerk, that he no longer wants to vote on resolutions unless there needs to be a deciding vote.
Resolution 19-1
Monthly Board Meetings will be the third Tuesday of each month at 6:30p.m
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-2
To accept the payroll schedule for 2019
Payroll to be every other Thursday – Starting January 3, 2019
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-3
That the town board authorizes prepayment of insurance, utility bills prior to monthly board meetings
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-4
Town Board Committee Appointments
Gary Bombard Lighting District
Website Coordinator
Dennis LaBombard Community Volunteer Events
Municipal Center
Richard (JR) Trombley Fire Departments
Highway Department
Windmill Liaison
Deryl Gregory Northern Adirondack Central School
Community Events
Zoning
Windmill Liaison
Jason Dezan Youth Commission Liaison
Building and Grounds
Art Council
Funding and Grants
Budget Officer
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-5
Appointment of personnel to Town Offices
Richard Trombley (JR) Deputy Town Supervisor
Michelle Dezan Secretary to Supervisor
Russ Bilow Town Accountant
James Coffey Town Attorney
Stephen LaClair Deputy Highway Superintendent
Stewart Seguin Town Assessor
Shannon Seguin Assessor Clerk
Lori Drown Deputy Town Clerk
Shannon LaBarge Deputy Town Clerk
Bridgette Coolidge Deputy Town Clerk
Sharlene Stanley Tax Collector
Adam Trombley Code Officer
Joan Hobbs Town Historian
Dawn Gregory Dog Control Officer
Kristie Drown Librarian
Barb Leonard Librarian
Jason Dezan Youth Director
Michelle Dezan Deputy Youth Director Secretary
Jolie Sergeant Rec. Assistant(Basketball, Baseball, Softball Programs)
Heather Magoon Rec. Assistant (Soccer Program)
Margaret Hogan Rec. Assistant (Swim Program)
Dennis LaBombard Court Clerk
Sandra Trombley Court Clerk
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-6
Appointment of Assessment Review
Brian Kourofsky Jacques Pepin Andrew Bleakley Delbert Hart
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-7
Mileage paid to town employees in discharging their duties is 50 cents per mile excluding bank deposits
Motion: Gary Bombard Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-8
Appointment of the Press Republican as town official Newspaper
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, LaBombard-Yes
Resolution 19-9
The designation of Depository be the NBT Bank (Route 11, Ellenburg Depot, NY 12935)
Motion: Ricchard (JR) Trombley Second: Dennis LaBombard
Vote: Gregory-Yes, Trombley-Yes, LaBombard-Yes, Bombard-Yes
Resolution 19-10
Re-adopt the Town Procurement Policy
Motion: Gary Bombard Second: Dennis LaBombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-11
Re-adopt the Town Code of Ethics Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Gregory-Yes, Bombard-Yes
Resolution 19-12
Authorizing the Highway Superintendent to purchase equipment, tools, and implements during the year without prior approval of the Town Board in conjunction with the Town Procurement Policy
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-13
To continue using petty cash for the Town Clerk’s Office and Tax Collector’s Office and the Court Office
Town Clerk = $100 Tax Collector = $200 Justice Court = $200
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Abstain, Bombard-Yes, Gregory-No, Trombley-Yes, Dezan-Yes
Resolution 19-14
Resolution authorizing the Supervisor to enter into Agreement with James J. Coffey, Esq. to provide legal services
Whereas, the Town Board of the Town of Ellenburg wishes to retain the services of James J. Coffey, Esq. as an independent contractor that is appointed official to provide legal services on behalf of the Town
Whereas, James J. Coffey, Esq. has offered to provide legal services to the town.
Whereas, the Town desires to retain James J. Coffey to perform legal services
Now therefore, the Town Board of the Town of Ellenburg in regular session duly convened does hereby:
1. Authorize the Supervisor to execute the attached Agreement with James J. Coffey, Esq. to furnish and perform Legal Services for the Town which are the subject of the attached Agreement.
2. For the above services as outlined, the Attorney will submit an appropriate voucher to the Town for audit and payment of the Legal Services rendered during the prior month.
3. James J. Coffey, Esq. will be entitled to protection under the Public Officials Liability Policy of the Town.
4. This Resolution shall take effect immediately.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-15
Resolution authorizing Supervisor to enter into Agreement with Jacqueline M. Kelleher, Esq. (STAFFORD, OWENS, PILLER, MURNANE, KELLEHER & TROMBLEY, PLLC) to provide legal services for labor negotiations for the Town of Ellenburg. (see attached)
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, LaBombard-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-16
To authorize the supervisor two sign into contract for one year commencing January 1, 2019 to December 31, 2019 with NORTH COUNTRY LIFE FLIGHT, INC and allocate the sum of $2000 to the party of the second part.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-17
To place out for advertisement in paper, website, and posters around town looking for zoning board members, this is a volunteer position and we currently have three vacancies.
Motion: Dennis LaBombard Second: Richard (JR) Trombley
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-18
The Code Officer is mandated to attend every zoning board meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
To place out for advertisement in paper, website, and posters around town looking for ethics review board members, this is a volunteer position and we currently have three vacancies.
Motion: Rihard (JR) Trombley Second: Deryl Gregory
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-19
As of January 1, 2019, the Town Board of the Town of Ellenburg is effectively the planning board for the town.
Motion: Richard (JR) Trombley Second: Dennis LaBombard
Vote: LaBombard-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
There was a motion to adjourn the meeting. The meeting was adjourned at 7:28 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on January 15, 2019
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
January 15, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Resigned
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-20
To pay vouchers 1 to 34 in the General Fund in the amount of $43,226.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-21
To pay vouchers 1 to 22 in the Highway Fund in the amount of $76,081.77.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-22
To accept the resignation for Dennis LaBombard, councilman, effective January, 9, 2019.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-23
To accept the salt shed grant in the amount of $500,000.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-24
To authorize the supervisor to sign contract with Liz Tedford for $75 per hour not to exceed $5000 to finalize paperwork for salt shed.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-25
Budget Transfer
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Bombard-Yes, Dezan-Yes
Resolution 19-26
To adjust December 2018 Highway Vouchers from $63,849.00 to $64,449.44 (addition mistake) for a difference of $600.44 (addition issue).
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-27
To authorize the supervisor to sign contract with Pitney Bowes for mail machine for $453.12 per year for five years.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-28
To place in newspaper, website and posters around town to fill one vacancy of a councilman for the remainder of
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-29
To allocate $500 out of the youth contingency fund to go to the NAC wrestling.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-30
To put out to bid the removal of the asbestos in the Ellenburg municipal building.
Note: Jason stated the current quote he has is for just under $10,000
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-31
To authorize pre-payment to Begor Supply before the next board meeting for $87.60.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-32
To authorize the prepayment of training costs for the code officer.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-33
To revise resolution 19-7 to state that “Mileage paid to town employees is 50 cents per mile and will only be paid for training or special meetings that are attended.”
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Abstain
Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she was sent a workplace injury and illnesses form that must be filled out whenever anyone who works for the town has an illness or injury. Generally the highway department takes care of this for their department but that she received a letter stating that she would need to complete it for the calendar year of 2019. In addition Bethany stated that Norma from Begor supply contacted her about an invoice from October that is still outstanding for a culvert that was purchased by the town highway department.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. JCEO report was that for the month of December, 114 households received service, 7 seniors requested medical transportation, 15 individuals requested medical transportation, 49 trips were coordinated, 4 households received emergency food pantry, 7 adults received emergency food pantry, 4 children received emergency food pantry, 4 households received clothing, 38 information and referrals were completed, 7 HEAP applications were completed, 2 volunteers, 29 volunteer hours, $392 worth of volunteer hours completed, $1,260.32 worth of perishable donations were made, and 37 Christmas Bureau applications were completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which is attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she has received a lot of phone calls this winter requesting information for genealogy. Joan is cleaning out the archive room to make sure that all documents in the room are from Ellenburg only. Joan is thinking that one or two days a month she would set up time for any people in the town to come in and ask questions about their loved ones. Joan has access to ancestry.com and would like to use it for the town. Joan wanted to get the phone numbers corrected on the website through Gary.
Supervisor Dezan stated that the Youth report was that basketball is in process and new uniforms have been ordered.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Gary Bombard
The next regular meeting will be held on February 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
January 15, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Dennis LaBombard Resigned
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Supervisor Dezan stated that he would like to run the meeting in an organized manner. He asked that any questions and comments regarding any particular topic be held until the end of the meeting as to not have bantering back and forth.
- Jason stated that at the last meeting, there was a question regarding nepotism. Jason stated there is a nepotism clause in the code of ethics. Jason then read the nepotism section.
- Jason stated that the mausoleum is still not under our control. It will not be in our control until June 1, 2019 because the funds have not been allocated in to the right spots.
- There is a meeting on Thursday night to discuss the longstanding issue of the EMS service. Jason stated that Ellenburg Depot and Ellenburg Center are willing to take the service in Merrill back to us but this will be discussed further at the special meeting on Thursday and all are encouraged to attend.
- Before we start new business, Jason wanted to thank Liz Tedford for helping us write the grant and receiving the grant for the salt shed. Jason stated there would be an issue hiring the engineer and asked Liz to explain this issue. Liz stated that they reached out to a few engineers who have built this type of structure already. Liz said they spoke with engineers who completed the Altona, the Champlain and the Chazy salt storage sheds. One group is from Albany, one is from Watertown and the other from Plattsburgh. Liz explained the details from each engineering company that they contacted. Her suggestion would be that Bernier Carr would be the best engineers for the job. The first step is getting an engineer on board. At this point there is no deadline yet for this grant.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-20
To pay vouchers 1 to 34 in the General Fund in the amount of $43,226.06.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-21
To pay vouchers 1 to 22 in the Highway Fund in the amount of $76,081.77.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-22
To accept the resignation for Dennis LaBombard, councilman, effective January, 9, 2019.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-23
To accept the salt shed grant in the amount of $500,000.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Trombley-Yes, Gregory-Yes, Dezan-Yes
Resolution 19-24
To authorize the supervisor to sign contract with Liz Tedford for $75 per hour not to exceed $5000 to finalize paperwork for salt shed.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-25
Budget Transfer
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Gregory-Yes, Trombley-Yes, Bombard-Yes, Dezan-Yes
Resolution 19-26
To adjust December 2018 Highway Vouchers from $63,849.00 to $64,449.44 (addition mistake) for a difference of $600.44 (addition issue).
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-27
To authorize the supervisor to sign contract with Pitney Bowes for mail machine for $453.12 per year for five years.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-28
To place in newspaper, website and posters around town to fill one vacancy of a councilman for the remainder of
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-29
To allocate $500 out of the youth contingency fund to go to the NAC wrestling.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-30
To put out to bid the removal of the asbestos in the Ellenburg municipal building.
Note: Jason stated the current quote he has is for just under $10,000
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Bombard-Yes, Trombley-Yes, Dezan-Yes
Resolution 19-31
To authorize pre-payment to Begor Supply before the next board meeting for $87.60.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-32
To authorize the prepayment of training costs for the code officer.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-33
To revise resolution 19-7 to state that “Mileage paid to town employees is 50 cents per mile and will only be paid for training or special meetings that are attended.”
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Deryl
Vote: Bombard-Yes, Gregory-Yes, Trombley-Yes, Dezan-Abstain
Supervisor Dezan asked for a motion to pass the minutes from the December regular meeting and the minutes from the January special meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she was sent a workplace injury and illnesses form that must be filled out whenever anyone who works for the town has an illness or injury. Generally the highway department takes care of this for their department but that she received a letter stating that she would need to complete it for the calendar year of 2019. In addition Bethany stated that Norma from Begor supply contacted her about an invoice from October that is still outstanding for a culvert that was purchased by the town highway department.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. JCEO report was that for the month of December, 114 households received service, 7 seniors requested medical transportation, 15 individuals requested medical transportation, 49 trips were coordinated, 4 households received emergency food pantry, 7 adults received emergency food pantry, 4 children received emergency food pantry, 4 households received clothing, 38 information and referrals were completed, 7 HEAP applications were completed, 2 volunteers, 29 volunteer hours, $392 worth of volunteer hours completed, $1,260.32 worth of perishable donations were made, and 37 Christmas Bureau applications were completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley submitted a full report which is attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she has received a lot of phone calls this winter requesting information for genealogy. Joan is cleaning out the archive room to make sure that all documents in the room are from Ellenburg only. Joan is thinking that one or two days a month she would set up time for any people in the town to come in and ask questions about their loved ones. Joan has access to ancestry.com and would like to use it for the town. Joan wanted to get the phone numbers corrected on the website through Gary.
Supervisor Dezan stated that the Youth report was that basketball is in process and new uniforms have been ordered.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
- JR talked with Jon LaBare and with the turbines, the price is higher than the solar. The solar deal may go through quicker than the turbine deal because they do not have to invest as much money to do it. That is where we stand with that issue.
- Towns people then asked questions and then the board members had a chance to answer.
Deryl Gregory – Deryl Gregory reported the following:
- Deryl had no report at this time.
Gary Bombard – Gary Bombard reported the following:
- Gary stated if anyone had any issues with the website to please let me know.
Supervisor Dezan then opened the floor to questions and comments:
- Rene Poirier had a question regarding the salt shed and the engineers. Rene said that the plans sometimes are provided by these companies and could cut cost. Liz Tedford then responded with her thoughts.
- Jerome LaClair wanted to know where the salt shed is going. Jason stated that it will be going behind the highway department. Jerome also asked how many trucks the town is using at this time. Jason stated that Brads truck is to check roads, the other truck is for the guys to make runs with and Kevin’s is to plow.
- Terry Ryan asked about the tax levy on the highway department and the increase in it and when will this start showing up on the roads as blacktop. Jason Dezan stated that will hopefully happen this year and the board is already in the process of addressing this issue.
- Rene Poirier asked if Town of Ellenburg has CHIPS money and if that has been banked to do roads and Jason stated that the answer was yes.
- Jerome LaClair asked about the insurance that is listed in the budget and why it was almost doubled. Jason stated that he put extra in there because he thought it would give more breathing room for the next five years.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:25 PM
Motion: Jason Dezan Second: Gary Bombard
The next regular meeting will be held on February 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
January 17, 2019 at 6:30 PM
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan opened the meeting to discuss the EMS service in Merrill.
Supervisor Dezan stated this is a forum to discuss the fact that Lyon Mountain Fire Department will no longer have a contracted EMS service in the coming years. Jason stated he wanted to know what the townspeople want to come out of the issue.
Townspeople then stated their opinions. People from Merrill were present, people who live on the lake and off the lake. The fire commissioner from Lyon Mountain was present. An EMS service provider was present. The fire commissioner and other members from Ellenburg Center fire department were present. Along with other townspeople. A discussion was had amongst the board and the constituents involved.
After some time, Jason stated that he believes the next step to this conversation is to get all of the voters from Merrill in one area to hear their opinions.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:31 PM
Motion: Gary Bombard Second: Deryl Gregory
The next regular meeting will be held on February 19, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Special Meeting
January 17, 2019 at 6:30 PM
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
Supervisor Dezan opened the meeting to discuss the EMS service in Merrill.
Supervisor Dezan stated this is a forum to discuss the fact that Lyon Mountain Fire Department will no longer have a contracted EMS service in the coming years. Jason stated he wanted to know what the townspeople want to come out of the issue.
Townspeople then stated their opinions. People from Merrill were present, people who live on the lake and off the lake. The fire commissioner from Lyon Mountain was present. An EMS service provider was present. The fire commissioner and other members from Ellenburg Center fire department were present. Along with other townspeople. A discussion was had amongst the board and the constituents involved.
After some time, Jason stated that he believes the next step to this conversation is to get all of the voters from Merrill in one area to hear their opinions.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:31 PM
Motion: Gary Bombard Second: Deryl Gregory
The next regular meeting will be held on February 19, 2019
Note: There is a recording of the forum which can be listened to in the town clerk’s office.
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
February 19, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends and family who have passed, first responders and service men and women.
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-34
To pay vouchers 35 to 72 in the General Fund in the amount of $21,911.70.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-35
To pay vouchers 23 to 41 in the Highway Fund in the amount of $61,650.51.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-36
To authorize the supervisor to sign into contract with North Country Animal Control center, Inc. and allocate $1,000 from A3510.4 Dog Control Contractual Account for their services for the 2019 fiscal year.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-37
To authorize the supervisor to sign into contract with JCEO commencing Dec 1, 2018 to Nov 30, 2019 and allocate $26,827 from A1430.4, JCEO Contract Services, for our financial commitment to the program.
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-38
To authorize the supervisor to sign into contract with Clinton, Essex, Franklin Library system for the 2019 fiscal year and allocate $500 from account A7410.4 for the towns financial commitment to the reading center.
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, Bombard-Yes
Resolution 19-39
To adopt a complete street resolution establishing sustainable complete street policy
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-40
Sign pledge to reduce road salt in the Adirondacks
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-41
To support the creation and maintenance of affordable housing in the Town of Ellenburg
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-42
To authorize Jason Dezan, Town Supervisor, to act as a certifying officer for the environmental review process to be completed in conjunction with the town’s office for community renewal community block grant project #363HR313-18 Housing Rehabilitation program.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-43
Authorizing Jason Dezan, Town supervisor, to act as fair housing officer for the town’s office from community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-44
Authorizing Jason Dezan, Town supervisor, to act as a Section 3 Coordinator for the town’s office for community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-45
To pay Linda Trombley and Joan Hobbs to make copies of marriage, birth and death records for the town clerks office at the rate of $500 per person.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Abstain, Gregory-Yes
Resolution 19-46
To increase the town courts petty cash to $300 for an increase of $100 for the 2019 fiscal year.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-No
Supervisor Dezan then asked if there was anything else for new business
Supervisor Dezan then read the monthly financial report.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan asked for a motion to pass the minutes from the January regular meeting and special meeting.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she received seven letters from people interested in filling the open town board member position and that she received no letters for the vacancies on the ethics committee and the zoning board.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated that the garage guys have been fighting ice and snow drifts and have been continuously plowing snow.
JCEO report was next on the agenda. For the month of January, 94 households received service, 5 seniors requested medical transportation, 10 individuals requested transportation, 45 trips were coordinated, 4 households received emergency food pantry, 2 adults received emergency food pantry, 1 child received emergency food pantry, 2 seniors received emergency food pantry, 64 information and referral, 6 HEAP applications completed, and 7 Emergency HEAP applications completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley reported that AT&T has contacted him about updating the cell phone towers and when he has more information he will give it to us.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she was thankful for having a new office. Joan stated that she and Linda were working on the old records of copying and wished that the people who wrote them back then knew how important these were going to be. Joan said that Stan Russell called her and had found an old headstone on farm land and Joan found out who it belonged to and will be getting it back to the family. Joan stated that there was a plane that was purchased many, many years ago that was used to fertilize farmers fields and that there is a story that goes along with each of the photos on the wall in the town hall.
Supervisor Dezan stated that the Youth report was that basketball would be finishing up soon. Adam Trombley reported there are 48 peewee wrestlers at this time and they are doing very well. March 23rd will be the Mat Cat tournament at the school.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
Supervisor Dezan then closed the floor as there were no public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Jason Dezan Second: Richard (JR) Trombley
The next regular meeting will be held on March 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
February 19, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends and family who have passed, first responders and service men and women.
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Jason said that the mausoleum still has issues and we will not be taking over until everything is fixed.
Supervisor Dezan then opened the floor to new business
- Jason Dezan asked the board for their opinions in regards to filling the vacant position of town board member. Gary Bombard, Jason Dezan and Richard (JR) Trombley feel that the position should be left open until the fall so that the people of the town can elect someone they feel fit. Deryl Gregory disagrees and feels that the board should fill the position.
The resolutions are the next topic of discussion:
Resolution 19-34
To pay vouchers 35 to 72 in the General Fund in the amount of $21,911.70.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-35
To pay vouchers 23 to 41 in the Highway Fund in the amount of $61,650.51.
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-36
To authorize the supervisor to sign into contract with North Country Animal Control center, Inc. and allocate $1,000 from A3510.4 Dog Control Contractual Account for their services for the 2019 fiscal year.
Note: See attachment
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-37
To authorize the supervisor to sign into contract with JCEO commencing Dec 1, 2018 to Nov 30, 2019 and allocate $26,827 from A1430.4, JCEO Contract Services, for our financial commitment to the program.
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-38
To authorize the supervisor to sign into contract with Clinton, Essex, Franklin Library system for the 2019 fiscal year and allocate $500 from account A7410.4 for the towns financial commitment to the reading center.
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes, Trombley-Yes, Dezan-Yes, Bombard-Yes
Resolution 19-39
To adopt a complete street resolution establishing sustainable complete street policy
Note: See attachment
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-40
Sign pledge to reduce road salt in the Adirondacks
Note: See attachment
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-41
To support the creation and maintenance of affordable housing in the Town of Ellenburg
Note: See attachment
Motion: Richard (JR) Trombley Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-42
To authorize Jason Dezan, Town Supervisor, to act as a certifying officer for the environmental review process to be completed in conjunction with the town’s office for community renewal community block grant project #363HR313-18 Housing Rehabilitation program.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-43
Authorizing Jason Dezan, Town supervisor, to act as fair housing officer for the town’s office from community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-44
Authorizing Jason Dezan, Town supervisor, to act as a Section 3 Coordinator for the town’s office for community renewal community development block grant project #363HR313-18 housing rehabilitation program.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Abstain, Trombley-Yes, Gregory-Yes
Resolution 19-45
To pay Linda Trombley and Joan Hobbs to make copies of marriage, birth and death records for the town clerks office at the rate of $500 per person.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Dezan-Yes, Trombley-Abstain, Gregory-Yes
Resolution 19-46
To increase the town courts petty cash to $300 for an increase of $100 for the 2019 fiscal year.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-No
Supervisor Dezan then asked if there was anything else for new business
- There was no new business at this time.
Supervisor Dezan then read the monthly financial report.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Dezan-Abstain, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan asked for a motion to pass the minutes from the January regular meeting and special meeting.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she received seven letters from people interested in filling the open town board member position and that she received no letters for the vacancies on the ethics committee and the zoning board.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright stated that the garage guys have been fighting ice and snow drifts and have been continuously plowing snow.
JCEO report was next on the agenda. For the month of January, 94 households received service, 5 seniors requested medical transportation, 10 individuals requested transportation, 45 trips were coordinated, 4 households received emergency food pantry, 2 adults received emergency food pantry, 1 child received emergency food pantry, 2 seniors received emergency food pantry, 64 information and referral, 6 HEAP applications completed, and 7 Emergency HEAP applications completed.
Supervisor Dezan then asked for the code officer’s report. Adam Trombley reported that AT&T has contacted him about updating the cell phone towers and when he has more information he will give it to us.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs reported that she was thankful for having a new office. Joan stated that she and Linda were working on the old records of copying and wished that the people who wrote them back then knew how important these were going to be. Joan said that Stan Russell called her and had found an old headstone on farm land and Joan found out who it belonged to and will be getting it back to the family. Joan stated that there was a plane that was purchased many, many years ago that was used to fertilize farmers fields and that there is a story that goes along with each of the photos on the wall in the town hall.
Supervisor Dezan stated that the Youth report was that basketball would be finishing up soon. Adam Trombley reported there are 48 peewee wrestlers at this time and they are doing very well. March 23rd will be the Mat Cat tournament at the school.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
- Stewart Seguin contacted him that tax assessments would be going up 6%, but that it will not be happening this year.
- JR stated he talked with assemblyman Jones and he will be trying to get us another grant for the salt shed here and it could be up to $100,000.
- JR stated that the prisons that Cuomo wants to close could be as early as 60 days but the state government is fighting.
Deryl Gregory – Deryl Gregory reported the following:
- Deryl went to the alternate energy meeting in the town of Clinton and they have gotten their proposal back from Invenergy and they have agreed to the amount that they asked for which he thought was 4500 per kilowatt. He said that the hope is that each town involved gets the same kind of contract.
- There was discussion between the board and the townspeople regarding the windmills. Specifically, Richard Moore asked at what point the town makes a decision to accept less money so that the windmill company doesn’t step up and move to a different town. Deryl and JR then spoke about the reasons why the town is sticking to the price that we have named.
- There was discussion between the board and the townspeople regarding the windmills. Specifically, Richard Moore asked at what point the town makes a decision to accept less money so that the windmill company doesn’t step up and move to a different town. Deryl and JR then spoke about the reasons why the town is sticking to the price that we have named.
Gary Bombard – Gary Bombard reported the following:
- No report at this time.
Supervisor Dezan then opened the floor to questions and comments:
- Before questions and comments were welcomed, Jason explained parts of the budget dealing with the windmill money that is received by the town. All together we get around $611,000 to the budget.
- Jason stated that he has received no letters with interest in the doctors office. In one more month if we have not heard anything then Jason will move on with making those town offices.
- Jason stated that instead of removing the asbestos, it will be covered up for $1,700.
- Bob Weeks asked if he could put together a proposal for a cheaper salt shed, would the town entertain it. The board then responded that the job has to be done with engineers.
- Mark DeCoste then asked Bradley Wright if we had lost any CHIP money. Bradley responded that we did not. There was rollover money, that has now been spent but we have not lost any money.
- Carissa from Complete Streets wanted to remind everybody that her office gives grant money for town projects. Jason then stated that the town needs a skating rink and we should start filling out grant money for that.
- The parade this year will be Sunday, August 25th at noon and volunteers are always needed.
- Francis Peryea was present and stated he would be running for District 2 legislator and if elected plans to be at every meeting here that he possibly can be. Francis stated this town board is very involved. The special election will be in April.
Supervisor Dezan then closed the floor as there were no public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Jason Dezan Second: Richard (JR) Trombley
The next regular meeting will be held on March 19, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
The following minutes have not bee approved by the town board yet. We are posting them before acceptance so you do not have to wait one month to find out what happened at this months meeting.
Town of Ellenburg
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
March 19, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-47
To pay vouchers 73 to 108 in the General Fund in the amount of $25,751.80.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-48
To pay vouchers 42 to 59 in the Highway Fund in the amount of $45,709.09.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-49
To adjust resolution 19-34 from $21,911.70 to $21,404.70.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-50
To adjust resolution number 19-35 from $61,650.51 to $63,189.32.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-51
To authorize the supervisor to sign contract between the upper New York annual conference of the Methodist Church and the Town of Ellenburg.
Note: See contract attached
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes Trombley-Yes, Dezan-Yes, Bombard-Yes
Supervisor Dezan then asked if there was anything else for new business
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan asked for a motion to pass the minutes from the February regular meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she contacted all of the individuals who put their name in for the open council member position. In addition, at the time of the last meeting, she had received no letters for the open positions on zoning board. Since then Andree LaBarge and Betty Bulriss have sent in letters that they were interested in being on the zoning board.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. For the month of February, there were 97 households receiving services, 5 seniors requesting medical transportation, 13 individuals requesting medical transportation, 38 trips coordinated, 8 households receiving emergency food pantry, 7 adults receiving emergency food pantry, 4 children receiving emergency food pantry, 4 seniors receiving emergency food pantry, 60 information and referral 1 HEAP application completed, 8 emergency HEAP applications completed.
Supervisor Dezan stated the code officers report would be next on the agenda. Adam Trombley provided a full report attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.
Supervisor Dezan stated that the Youth report was that basketball is coming to an end and softball and baseball signups will be in April.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
Deryl Gregory – Deryl Gregory reported the following:
Gary Bombard – Gary Bombard reported the following:
Supervisor Dezan then opened the floor to questions and comments:
A motion was made to enter into executive session.
Motion: Jason Dezan Second: Richard (JR) Trombley
Executive session entered at 7:10 PM
A motion was made to return to the regular meeting.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Executive session exited at 7:26 PM
Jason stated it is very difficult to make a decision regarding the open councilmember position. Jason stated the board has decided to appoint Jim McNeil for the remainder of the council member position.
Resolution 19-52
To appoint for the remainder of 2019, Jim McNeil, to fulfill the open council member position.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-53
To keep the town clerk and the tax collector position separate.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Jason stated that he would like to redo the outside of the municipal building and some of the library and other parts of the town. Jason stated that at next month’s meeting he will have a layout plan for the board to approve.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on April 16, 2019 at 6:30 PM
_____________________________________
Bethany Drown Fortin, Ellenburg Town Clerk
Office of the Town Clerk
Minutes of the Town Board
Regular Board Meeting
March 19, 2019 at 6:30 PM
Supervisor, Jason Dezan, opened the meeting and led the Pledge of Allegiance. A moment of silence was held for friends that have passed on, Service men and women and first responders.
Roll Call: Jason Dezan Yes
Richard (JR) Trombley Yes
Deryl Gregory Yes
Gary Bombard Yes
The first item on the agenda was old business.
Supervisor Dezan then opened the floor to old business
- Jason stated that Mrs. Pam Ross was in attendance at this meeting and gave her the opportunity to introduce herself as she is running for area 2 legislator.
- There is an issue at the mausoleum with water running in to the building and the state knows about it and it has to be dealt with. There will still be some time before we take this over. JR stated that Dave Fleming the lawyer would be bringing the engineer up to see the problem and the state has already been in there and knows it needs to be fixed. Jason stated that the crew that is at the mausoleum right now is doing a great job.
Supervisor Dezan then opened the floor to new business
The resolutions are the next topic of discussion:
Resolution 19-47
To pay vouchers 73 to 108 in the General Fund in the amount of $25,751.80.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Bombard-Yes, Gregory-Yes
Resolution 19-48
To pay vouchers 42 to 59 in the Highway Fund in the amount of $45,709.09.
Motion: Richard (JR) Trombley Second: Gary Bombard
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Resolution 19-49
To adjust resolution 19-34 from $21,911.70 to $21,404.70.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Bombard-Yes, Dezan-Yes, Trombley-Yes, Gregory-Yes
Resolution 19-50
To adjust resolution number 19-35 from $61,650.51 to $63,189.32.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Dezan-Yes, Gregory-Yes, Bombard-Yes, Trombley-Yes
Resolution 19-51
To authorize the supervisor to sign contract between the upper New York annual conference of the Methodist Church and the Town of Ellenburg.
Note: See contract attached
Motion: Deryl Gregory Second: Richard (JR) Trombley
Vote: Gregory-Yes Trombley-Yes, Dezan-Yes, Bombard-Yes
Supervisor Dezan then asked if there was anything else for new business
- There was no other new business at this time
Supervisor Dezan then read the monthly financial report.
Motion: Gary Bombard Second: Richard (JR) Trombley
Vote: Dezan-Yes, Bombard-Yes, Gregory-Yes, Trombley-Yes
Supervisor Dezan asked for a motion to pass the minutes from the February regular meeting.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Bombard-Yes, Gregory-Yes, Dezan-Yes
Supervisor Dezan called for the town clerk’s report. Bethany Fortin stated that she contacted all of the individuals who put their name in for the open council member position. In addition, at the time of the last meeting, she had received no letters for the open positions on zoning board. Since then Andree LaBarge and Betty Bulriss have sent in letters that they were interested in being on the zoning board.
Supervisor Dezan asked if the Highway Superintendent had anything to report. Bradley Wright was absent this meeting.
JCEO report was next on the agenda. For the month of February, there were 97 households receiving services, 5 seniors requesting medical transportation, 13 individuals requesting medical transportation, 38 trips coordinated, 8 households receiving emergency food pantry, 7 adults receiving emergency food pantry, 4 children receiving emergency food pantry, 4 seniors receiving emergency food pantry, 60 information and referral 1 HEAP application completed, 8 emergency HEAP applications completed.
Supervisor Dezan stated the code officers report would be next on the agenda. Adam Trombley provided a full report attached to these minutes.
Supervisor Dezan then called for the Historian’s report, Joan Hobbs was absent this meeting.
Supervisor Dezan stated that the Youth report was that basketball is coming to an end and softball and baseball signups will be in April.
The next item on the agenda were council member reports:
Richard (JR) Trombley – JR Trombley reported the following:
- JR stated he has been in touch with the soil and water department regarding grants for the salt shed. They are supposed to be coming up and looking at it. At this point there is potentially two grants that we will be able to get.
Deryl Gregory – Deryl Gregory reported the following:
- Deryl attended the school board meeting last night and there is a shortfall in the budget due to the governor’s proposal and the board is trying to come up with a plan and more than likely it will impact taxes. Deryl stated that Jace Filion was also recognized for coming in 2nd at the state wrestling championships.
- Deryl stated he went and spoke with Robby Duprey about buildings that have been put up, spoke with the highway superintendent in Champlain and received information about what type of shed they put up. He said he has spoken with a lot of local folks as well and is trying to come up with solutions for this issue.
- Deryl went to the alternate energy meeting last week and there was discussion about lowering payments to those already signed up. The wind contract from Invenergy has been returned and they asked them to get serious about it because there was a lot of items missing.
Gary Bombard – Gary Bombard reported the following:
- No report at this time.
Supervisor Dezan then opened the floor to questions and comments:
- Debra Grogan asked about the Arcadia solar company letter that she received but no one on the board was aware of what it was.
- Francis Peryea stood to speak about the swim program. As far as he was aware, no one from the Town of Ellenburg had come to a board meeting to ask for the money but they have only received a letter asking for the money. He has asked the town board here to attend the meeting in Altona to discuss this. Jason Dezan then rebutted that he has never sent a letter asking for money. It was talked about at a county meeting with Supervisor Ross. Further discussion was had regarding this matter.
- Sharon Cayea asked if the company that made the sign on the Cold Springs Road was going to come and fix the sign. Jason stated that he and Brad were working on getting it fixed. The sign reads “Vietman” instead of “Vietnam” at this time.
- Jason stated at this time in the meeting all of the people who have applied for the open councilmember position by mail, would now have the opportunity to talk with the board and the town members present about why they feel they would be a good fit for the position. Debra Grogan, Rodney Baker, (Bob Weeks respectfully declined the position), Jim McNeil, and Neil Trombley all spoke, Dennis McCreless was not present and Ross Goodyear called in with the flu and was unable to be here.
- Jason asked the town how they felt about combining the town clerk and tax collector position. There was a brief discussion.
A motion was made to enter into executive session.
Motion: Jason Dezan Second: Richard (JR) Trombley
Executive session entered at 7:10 PM
A motion was made to return to the regular meeting.
Motion: Deryl Gregory Second: Richard (JR) Trombley
Executive session exited at 7:26 PM
Jason stated it is very difficult to make a decision regarding the open councilmember position. Jason stated the board has decided to appoint Jim McNeil for the remainder of the council member position.
Resolution 19-52
To appoint for the remainder of 2019, Jim McNeil, to fulfill the open council member position.
Motion: Gary Bombard Second: Deryl Gregory
Vote: Bombard-Yes, Gregory-Yes, Dezan-Yes, Trombley-Yes
Resolution 19-53
To keep the town clerk and the tax collector position separate.
Motion: Deryl Gregory Second: Gary Bombard
Vote: Trombley-Yes, Dezan-Yes, Gregory-Yes, Bombard-Yes
Jason stated that he would like to redo the outside of the municipal building and some of the library and other parts of the town. Jason stated that at next month’s meeting he will have a layout plan for the board to approve.
Supervisor Dezan then closed the floor as there were no more public comments.
Supervisor Dezan asked if there was a motion to adjourn the meeting. The meeting was adjourned at 7:37 PM
Motion: Richard (JR) Trombley Second: Gary Bombard
The next regular meeting will be held on April 16, 2019 at 6:30 PM
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Bethany Drown Fortin, Ellenburg Town Clerk
